Summary:

The Administrative Coordinator will provide direct administrative support to managing directors and provide indirect coverage for other members on the team.

Responsibilities:

Heavy scheduling and calendar management. This requires coordinating changing schedules and preparing for meetings and conference calls by having all related documentation and logistics in place

Anticipate full range of needs for client visits and coordinate internally as appropriate

Provide phone coverage for members of the team as needed

Answer, screen and route high volume of time sensitive phone calls; communicate accurate and detailed messages

Coordinate external domestic / international travel arrangements, including flight, hotel and ground transportation in line with firm expense T&E policies

Process travel & entertainment reports and reimbursements

Serve as key liaison for the team with internal groups and support areas across the firm

Maintain, organize and review calendar entries for all managers. Resolve or escalate calendar conflicts as needed

Help coordinate ad hoc projects (e.g. client events)

Qualifications:

Bachelor’s Degree and 5+ years of experience as administrative assistant, OR any equivalent combination of experience and training that provides the required knowledge, skills, and abilities

Proficiency in Microsoft Office (e.g. Excel, Word, PowerPoint, and Outlook)

Ability to perform in fast paced environment

High level of attention to detail

Ability to effectively work with senior level individuals throughout the firm

Excellent organizational skills; detail oriented

Strong time management skills; ability to prioritize multiple tasks efficiently

Resourceful and able to handle multiple and changing priorities

Proactive in following up on details, anticipating issues, and closing loops on all requests

Must have excellent phone manner and a strong customer service focus in a time sensitive environment

Ability to exercise discretion when managing confidential information

Must be teamwork oriented and also be able to work independently with minimal guidance

Candidate is required to be in the office 4-5 days / week

Compensation Details

The salary range for this role is $65,000-$115,000. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. This range is only applicable for jobs to be performed in New York City. An employee’s pay position within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs. This job is also eligible for a discretionary bonus. We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401(k), life insurance and other benefits to eligible employees.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, production, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

Neuberger Berman is an equal opportunity/affirmative action employer. The Firm and its affiliates do not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact onlineaccommodations@nb.com.

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