Recruitment/Posting Title Administrative Coordinator Job Category Staff & Executive - Administrative & Support Department RBS - Human Resources Overview Posting Summary Rutgers University-Newark, an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking an Administrative Coordinator. Reporting to the Sr. Department Administrator Spvr at Rutgers Business School, this position is responsible for managing all of the HR personnel transactions for the Newark and New Brunswick RBS staff. This position is located on our Livingston Campus in Piscataway.

Rutgers Business School – Newark and New Brunswick (RBS) is the second largest school at Rutgers University encompassing the undergraduate and graduate business programs offered on the Newark and New Brunswick campuses and on multiple off-site (including international) locations. RBS is recognized as one of the top three public business schools among Big Ten (BTAA) business schools and is the highest-ranked public business school in the Northeast United States. Continually growing, the school is comprised of 1,100+ employees, 2 undergraduate programs, 19 graduate and doctoral programs, 6 academic departments, 20 research centers, an Executive Education program, and an evolving online degree program

This position is responsible for and not limited to the following:

Understand and convey Rutgers Business School’s mission and goals. Ensure that human resources practices at RBS are compliant with federal, state and local laws and regulations, University policy as well as applicable collective bargaining agreements Work closely with and makes suggestions to the Sr. Department Administrator Spvr to develop and enhance the RBS-HR role Develop and maintain relationships with internal and external constituents. Work independently Handle complex and highly sensitive confidential matters Responsible for the orientation of new employees Manage the hiring processes for the dual campus school Conduct pre-interview meetings with all search committee members Review and prepare staff appointment letters in accordance with University guidelines and procedures Responsible for recordkeeping of employee data and documents, such as personnel file management, evaluations, department access folders, etc. Analyze data and provide reports as requested Attend campus-wide meetings to enable exposure to other HR members across the campus to share and maintain best practices Disseminate best practices among RBS staff and faculty Independently troubleshoot matters such as payroll, terminations, and policy and procedure concerns Ensure fiscal year and FLSA rules are adhered to and understood regarding absences Serve as contact person for all Staff Compensation processes Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System. FLSA Nonexempt Grade 04 Position Salary Annual Minimum Salary 57356.00 Annual Mid Range Salary 71372.00 Annual Maximum Salary 85388.00 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.



Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP