Administrative Coordinator / Project Administrator

Description

As a Project Administrator, you will play a pivotal role in supporting the Sales and Engineering teams, acting as a customer advocate to ensure projects are well-organized and run smoothly. Your efforts will contribute to creating an outstanding customer experience.

Key Responsibilities:

Customer Advocacy: Collaborate closely with Sales and Engineering teams to support all projects in your markets, ensuring a seamless and positive customer experience.Invoice Management: Resolve past due invoices promptly to maintain healthy financial operations.Project Coordination: Handle project booking and billing efficiently, ensuring accurate and timely processing.Preliminary Notices: Execute preliminary notices as required to comply with project requirements.E-commerce Support: Assist with transactional orders for e-commerce, ensuring smooth order processing and customer satisfaction.Document Management: Manage project documents, contacts, and budgets, maintaining organized and accessible records.Credit Checks: Implement customer credit checks to mitigate financial risks.Meeting Participation: Attend and actively participate in project meetings, contributing to discussions and decision-making processes.Project MonitoringMilestone Tracking: Monitor project milestones and action items, ensuring timely communication with relevant parties.Budget Oversight: Communicate with appropriate parties to ensure projects remain within budget, providing updates and addressing any issues promptly.

Skills

Data entry, Administration, Construction administration, Construction, invoicing

Qualifications

Experience working in a corporate office environmentStrong organizational and multitasking skills.Excellent communication and interpersonal abilities.Proficiency in project management software and tools.Experience in financial management and invoicing.Ability to work collaboratively with cross-functional teams.

Pay and Benefits

The pay range for this position is $25.00 - $28.81

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Bridgeton,MO.

Application Deadline

This position will be accepting applications until Jan 2, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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