Job Title: Administrative Coordinator

Job Description

The candidate will prioritize tasks for multiple executives, manage complex calendars, and handle sensitive business information with discretion.

ResponsibilitiesPrioritize tasks effectively for multiple executivesManage complex calendarsAnticipate challenges and proactively find solutionsThink critically and make informed decisions under pressureCraft professional emails, reports, and presentationsOrganize high-level meetings, prepare agendas, and take minutesWork within Microsoft Office Suite productsHandle sensitive business information with discretion and integrityProtect executives’ schedules and decision-making processesWork independently with minimal supervisionOversee special projectsPlan and coordinate eventsInfluence without authority and build strong relationships across departmentsManage high-pressure situations calmly and efficientlyAdminister a department or program budget, including participating in budget development and establishing fiscal goals and objectivesMonitor various accounts, analyze budgetary trends, and prepare fiscal reports for managementAdvise supervisors on budgetary mattersDevelop and revise work procedures and methods, train employees in work proceduresSupervise subordinate employees in administering program activities, including selection, training, evaluating, counseling, and discipliningPerform departmental or program purchasing administrative functionsPerform space allocation functions, including recommending space reallocation, addition, and renovationServe as a resource for management and employees in interpreting and applying policies and proceduresRefine, develop, implement, and communicate departmental and health care system policies and procedures to employeesInvestigate and resolve specific operating problemsServe as a human resources representative, ensuring compliance with HR policies and procedures, and liaising with Human Resource Services for recruitment, retention, classification, compensation, and employee relations issuesEssential Skills2+ years’ experience as an administrative assistant supporting executive/director level leadershipProficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)Strong written and verbal communication skillsExcellent organizational skillsAbility to work independentlyAdditional Skills & QualificationsExperience in budget administration and fiscal reportingAbility to develop and revise work proceduresSupervisory experienceExperience in purchasing administrative functionsKnowledge of space allocation and project monitoringUnderstanding of HR policies and procedures
Pay and Benefits

The pay range for this position is $20.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Chapel Hill,NC.

Application Deadline

This position is anticipated to close on Feb 25, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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