Description We are seeking an Administrative Coordinator for a role based in Tampa, Florida. The individual will play a crucial role in our operations, ensuring smooth coordination of tasks, maintaining effective communication, and providing accurate reporting. This opportunity offers a short-term contract employment opportunity in our dynamic industry. Responsibilities: • Efficiently handle customer credit applications and ensure accuracy • Maintain and update item authorization lists and EDI item cross-references • Monitor and manage store inventory and orders, making necessary adjustments • Verify and comply with Must Arrive by Date (MABD) requirements • Communicate PO edits and invoice confirmations with relevant parties • Aid Sales Consultants with issues related to item inventory and orders • Use OMS for PO validation and monitor the void tracker • Review backordered items on POs and coordinate with Chain Exec or supervisor • Add new items, item numbers, and vintages to the authorization list • Ensure accurate customer credit records are maintained • Review on-hand inventory at store level to eliminate voids • Process and communicate all tasting details to the Sales Consultant. Requirements • Demonstrated proficiency in Sales and Data Entry • Comprehensive understanding of Office Functions • Ability to generate detailed Reporting using Microsoft Excel • Experience in conducting Training sessions • Strong skills in Planning and Compliance • Familiarity with Invoice Review • Proficient in Microsoft Outlook • Experience in handling Deliveries • Ability to create Video Adjustments • Strong Prioritization skills • Experience in managing Authorizations • Onsite Coordination skills • Proficiency in using Zoom for virtual meetings • Ability to create and use Templates • Experience in creating Validation Plans • Proficiency in using Pivot Table in Excel • Excellent Written Communication skills • Experience in Replenishment of office supplies TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .