Welcome page Returning Candidate? Log back in! Administrative Coordinator Job Locations US-OR-Portland Requisition ID 2025-33295 Position Category Hospital/Clinic Support Position Type Limited Duration Part-Time Job Type AFSCME union represented Department Care Management Salary Range $28.25 - $38.19 FTE 0.50 Schedule Monday – Friday Hours 8:00 a.m. - 4:30 p.m. or 9:00 a.m. - 5:30 p.m. HR Mission Healthcare Drug Testable No Department Overview

The Administrative Coordinator carries out a range of support, programmatic, educational, and technical tasks to assist with the Patient and Family Emergency Family Funds. This position operates under the supervision of the Administrative Supervisor and also has a dotted line reporting relationship to the Social Work Managers.

Function/Duties of Position

Social Work  Support

Facilitate Patient Emergency Family Funds and other foundational requestsAssist Social Workers in maintaining emergency payments for patientsEnsure proper tracking for distribution of fundsCompile PFEF stories for quarterly reportsProcess disbursement requests Create, maintain and distribute quarterly reports for certain fundsAdhere to financial policies and procedures

Administrative Tasks/ Director Support

Creating, maintain, communicating and distributing processes, procedures and guidelines Schedule meetings with PFEF committee members and/or stakeholders as neededCreate meeting agenda and any additional meeting materials for quarterly PFEF meetings.Document meeting minutes and store appropriate meeting materials in a centralized location Tracking or reporting as assignedPerforms other tasks as assigned  Required Qualifications Four years of general office or secretarial experience; OR An Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR A Bachelor’s degree and two years of general office or secretarial experience; OR An equivalent combination of training and experience.

Job Related Knowledge, Skills and Abilities (Competencies):

Medical terminologyAdvanced skills with Microsoft ExcelIntermediate to advanced skills Microsoft WordAbility to work with a variety of diverse customers, sometimes in difficult situations. Ability to prioritize work demands and adjust work as priorities change. Demonstrated excellent communication and conflict-resolution skills. Preferred Qualifications

Education:

Bachelor’s degree

Experience:

Experience working in a medical office setting. Experience working in a high volume setting.Social Work experienceAdministrative supportDirect patient interaction  Financial/budget experience

Job Related Knowledge, Skills and Abilities (Competencies):

Oracle Experience MMIS systemInpatient EpicExperience with Apple products, iPad and newer technology. Paging systemSpeaking with patients in person and on the phoneKronos TimekeepingFinancial processesExcel spreadsheet creation and maintenanceProgram coordinationManagement of external customer relationsContract interpretingManager reportingProcess and protocol creation and maintenanceCollaborative problem solving Additional Details The administrative coordinator’s shift will be Monday – Friday, time TBD (within range of 8:00 a.m.-4:30 p.m. and 9:00 a.m.-5:30 p.m.)This position works in a busy environment with interruptions, multiple demands, and people interactions. The office setting is shared with six to eight others, and the position requires dealing with noise and frequent interruptions within the work group.  All are welcome Oregon Health & Science University values a diverse and culturally competent workforce. We are proud of our commitment to being an equal opportunity, affirmative action organization that does not discriminate against applicants on the basis of any protected class status, including disability status and protected veteran status. Individuals with diverse backgrounds and those who promote diversity and a culture of inclusion are encouraged to apply. To request reasonable accommodation contact the Affirmative Action and Equal Opportunity Department at 503-494-5148 or aaeo@ohsu.edu.