Perform a variety of duties and functions to support the Facilities Department. This position covers multiple job functions that support managers, as well as, client managers.
Enter all incoming work order requests (via email, phone, text, etc.) and delegate them to correct technicians using a CMMS System
Maintain email distribution list for department be able to answer or forward email to correct person/department
Develop a good relationship with the client and maintain client confidence through effective communication, open rapport and a solid record of delivery on commitments
Maintain/update all employee files
Maintain/update all safety records
Maintain/update on-site financial records (i.e., data entry of all costs accrued by C&W including credit card receipts and POs opened for work performed or good purchased)
Maintain a good relationship with vendors
Assist with the setup of a variety of on-site meetings/events
Must be able to work with other departments in the building
Maintain discreetness in regards to any financial information or any employee information
Ability to follow all safety protocols in place on-site
Provide monthly KPIs (Key Performance Indicators) to C&W and to client
Track/update PTO/Vacation time taken
Provide any needed support to managers, as well as, the client managers
Perform all other tasks as assigned by managers, to meet the needs of the client

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