Summary: 

The Administrative Coordinator will provide administrative support to key business leaders and provide indirect coverage for other members on the team. This role requires a proactive, detail-oriented individual who thrives in a fast-paced environment and is eager to contribute to the success of the team. 

Primary Responsibilities: 

Manage calendars, including meeting coordination, resolving conflicts and changing schedules, and preparing for meetings by ensuring all materials and logistics (catering, visitor registration, AV support, etc.) are in place in advance

Provide phone coverage for members of the team. Answer, scree, and route a high volume of time sensitive phone calls; accurately communicate detailed and timely messages

Coordinate domestic / international travel arrangements, including flights, hotels, and ground transportation in compliance with the firm expense T&E policies 

Process travel & entertainment reports and reimbursements efficiently and accurately

Support the CEO’s executive administrator with distinct tasks and projects

Adhoc projects as assigned

  

Experience & Skills Qualifications: 

Bachelor’s Degree and 5+ years of experience as an administrative assistant or an equivalent combination of experience and training that demonstrates the required knowledge, skills, and abilities

Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Concur

Ability to excel in a fast-paced environment, managing multiple priorities effectively

Exceptional attention to detail and accuracy in all tasks

A proactive and adaptable mindset with a “no job too big or small” mentality, eager to take on diverse responsibilities

Professional demeanor and strict discretion when handling sensitive or confidential information

Strong time management skills and the ability to prioritize tasks efficiently

Proactive in following up on details, anticipating issues, and ensuring closure on all requests

Must be teamwork-oriented while also capable of working independently with minimal guidance

Required to be in the office 5 days per week

Compensation Details

The salary range for this role is $70,000-$85,000. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. This range is only applicable for jobs to be performed in the job posting location. An employee’s pay position within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, business sector, performance, shift, travel requirements, sales or revenue-based metrics, market benchmarking data, any collective bargaining agreements, and business or organizational needs. This job is also eligible for a discretionary bonus, which, along with base salary and retirement contributions, is part of our total comprehensive package. We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401(k), life insurance and other benefits to eligible employees.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, production, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

Neuberger Berman is an equal opportunity employer. The Firm and its affiliates do not discriminate in employment because of race, creed, national origin, religion, age, color, sex, marital status, sexual orientation, gender identity, disability, citizenship status or protected veteran status, or any other characteristic protected by local, state, or federal laws, rules, or regulations. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact onlineaccommodations@nb.com.

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