Job Title Administrative Coordinator I Agency Texas A&M University Department Residence Life And Housing Proposed Minimum Salary $3,750.00 monthly Job Location College Station, Texas Job Type Staff Job Description Our Commitment Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents and identities. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. Who We Are The Department of Residence Life is housed within the Division of Student Affairs and pr ovides on-campus housing for approximately 12,000 Texas A&M University students in traditional residence halls, apartments and Corps of Cadets halls. It is comprised of 70+ full-time staff and 475+ graduate and undergraduate student staff. We offer a fun, academic-centered environment where each staff member has the opportunity to make a difference in the lives of students. We have a diverse workplace where you can grow and feel a sense of belonging. You will love it here (https://reslife.tamu.edu/) ! What We Want Are you looking for a role within one of largest student-centered units of our university? Consider our Administrative Coordinator position in the Department of Residence Life where you can assist the Senior Administrative Coordinator for the Central Administration Office in the support of daily administrative operations and serve as an assistant to several senior-level staff members. In this role, you will be working collaboratively with Department of Residence Life director level staff as well as other managers and staff members. Our ideal candidate will have a track record as a successful administrative support staff and experience with university housing. Come claim this critical role as yours and embark on a fulfilling career as our Administrative Coordinator for the Department of Residence Life Central Administration Office. If this is job description sounds interesting to you, we invite you to apply to be considered for this opportunity. What You Need to Know Salary: Starts at $45,000 (commensurate based on hire’s education and experience) Cover Letter and Resume: A cover letter and resume are strongly recommended to be included with the application. Qualifications Required Education & Experience: + Bachelor’s degree in applicable field or equivalent combination of education and experience. + Two years of related administrative experience. Preferred Experience: + Two years’ experience in office administration or project management. + Experience in process and database management, building access and security, report building and analysis. + Event planning and management experience. + Experience managing calendars and schedules for multiple leadership members. + Multi-line phone use and management experience. Preferred Licenses and Certifications: + CAP certification. Required Knowledge, Skills, and Abilities: + Working knowledge of Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, etc.). + Interpersonal and oral and written communication skills and ability to plan and organize effectively. Effective customer service skills. + Ability to problem solve, think critically, take initiative, and complete tasks with minimal direction. Ability to multi-task and work cooperatively with others. Preferred Knowledge, Skills, and Abilities: + Ability to use Frontier Card Access System. + Ability to use StarRez (cloud based enterprise level housing database) and COMPASS/Banner. + Ability to use Aggie Buy and Concur. Responsibilities: + Administrative Support - The Administrative Coordinator reports to the Sr. Administrative Coordinator and provides primary administrative support; manages the daily office operations and serves as an assistant to several senior-level staff members. Provides administrative support by answering phones, greeting visitors, copying, filing, scheduling meetings, preparing and distributing agendas and minutes, providing logistical and administrative support for trainings, meetings, events or other special functions (including on-site support), coordinating travel itineraries and arrangements, drafting correspondence and presentations, creating and maintaining offices files and confidential records, maintaining office supply inventory and equipment, and responding to non-routine information. Assists in the coordination of department initiatives. Assists in administrative support of 25+ residence halls and two apartment complexes on campus. Provides occasional support to the Central Administrative Office reception desk by greeting incoming guests, answering telephones, copying, filing, and scheduling meeting rooms. Provides instruction to and oversees the work of other full-time employees from time to time to accomplish the necessary goals. Other duties as assigned by Sr. Administrative Coordinator. + Administrative Support / Communication - Utilizes advanced word processing, desktop publishing, presentation, and database software (StarRez, Frontier, Canva, Excel, Outlook, Word and Publisher) to maintain publications, update and create presentations, produce reports and manage critical student and staff data. Assists in the creation of presentations and publications, updating manuals, surveys/assessment tools, compiling data for reports. Assists with the development and evaluation of office procedures. Assists in the maintenance and development of department databases and provides training to student staff on proper use. Provides agendas and staffing assistance to meetings. Works with complex, sensitive and highly confidential administrative matters. + Risk Management & Technology - Assists with key and/or card access for assigned area. Assists with work orders related to keys and access cards as needed, assists in maintaining accurate key and access card inventory for assigned area, and for policies and procedures outlined in Department key manuals. Assists Assistant Director for Risk Management and Risk Management Coordinator in creating and implementing key and card access use processes, manuals, forms, and training. Updates policy manuals and crisis/emergency response manuals and kits/supplies. Assists with Risk Management and Safety committee correspondence, agendas, and minutes. Assists with documentation and follow-up on monthly/annual Fire and Life Safety inspections and fire alarms and fire drills. Responsible for purchasing stock of crisis/emergency supplies. Supports programming efforts related to safety/security. Assists the Associate Director of Residence Life with security camera, telephone and PC hardware purchasing, deployment, maintenance, troubleshooting, inventory tracking and end user documentation. Assists with preparation of presentations and training workshops related to safety, security, crisis response and related to use of technology such as security cameras, telephones and PCs. + Analysis - Researches, compiles, and applies information, making evaluative judgments on appropriate data to use. Analyzes requirements for projects or initiatives; gathers information and conducts research in support of the senior administrators. Assists in researching and analyzing reports and summary documents related to residence halls, apartments, maintenance, conferences, and other department units. + Development - Utilizes advanced interpersonal communication skills in presentations to internal and external stakeholders. Provides occasional training to other staff members on assigned topics. Assists in the planning of special events for multiple areas. Serves on department, division and university committees and task forces. Serves as staff support for departmental committees. Participates in workshops and training as needed. Why Texas A&M University? We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.  + Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts , and long-term dis ab ility insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums + 12- 15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays + Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)   each month + Automatically enrollment in the  Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx) + Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/) + Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more + Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)   for completing a degree while a Texas A&M employee + Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer.