Recruitment/Posting Title Administrative Coordinator II Job Category Staff & Executive - Healthcare - Administrative Services Department NJMS-Medicine Admin Overview New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives. Posting Summary Rutgers, The State University of New Jersey, is seeking a Administrative Coordinator II for NJMS -  Vice Chair Administration.  The Administrative Coordinator will provide administrative and analytical support to the Vice Chair of Administration (Sr. Director Administration). The Administrative Coordinator will be responsible for providing administrative support and creating various reports for departmental leadership. 

Among the key duties of this position are the following:  Provides administrative support to the Vice Chair of Administration (Sr. Director Administration).  Acts as principal liaison with various administrative departments and units of the University. Responsible for timely follow-up of problems and questions and maintains a log and documentation of same.  Performs analysis of financial reporting to ensure any variances are identified and corrected.  Creates reports with MS Access, Excel, Word, and PowerPoint.  Generates reports as required for department leadership including narratives and figures.  Prepares correspondences, responds to inquiries as directed and distributes informational materials.  As applicable, coordinates fiscal procedures within the office, including budget implementation and control. Ensures that expenditures are in accordance with allocation of funds.  Position Status Full Time Hours Per Week Daily Work Shift Work Arrangement FLSA Exempt Grade 19S Position Salary Annual Minimum Salary 53343.00 Annual Mid Range Salary 63617.00 Annual Maximum Salary 75246.00 Standard Hours 37.50 Union Description HPAE 5094 Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.



Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP