Job Title Administrative Coordinator II Agency Texas A&M University at Galveston Department Texas A&M Maritime Academy Proposed Minimum Salary $3,750.00 monthly Job Location Galveston, Texas Job Type Staff Job Description What we want The Administrative Coordinator II provides administrative support and specialized activity to include the exercise of discretion and independent judgement with respect to matter of significance for the Texas A&M Maritime Academy. Sails with the training ship during sea terms as the ship’s Purser and assists with various administrative tasks throughout the year with the ship operations department. What you need to know Salary: $45,000 annually Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section. Required Education and Experience + Bachelor's degree or equivalent combination of education and experience. + Three years of experience in office administration. Required Licenses and Certifications + Must have a State issued class “C” vehicle operator’s license or ability to obtain within 30 days of employment. Must have a passport, TWIC card and Merchant Mariner Credentials (MMC) or ability to obtain within 90 days of hire or before the training ship sails. Preferred Qualifications + Good communication skills. Knowledge, Skills, and Abilities + Strong verbal and written communication skills. Strong interpersonal and organizational skills. Ability to multitask and work cooperatively with others. Working knowledge of Microsoft 365 and other various basic computer programs. Ability to sail on all sea terms with the training ship. Physical Requirements + Must pass a USCG physical form 719K in order to maintain licensure. Ability to lift or move heavy objects. Other Requirements and FactorsThis is a shipboard assignment onboard our training vessel, you will be required to travel with the vessel during vessel activations and sea terms. Approximately 30-40 percent of year. Work beyond normal business hours and/or work on weekends. Must pass a Unites States Coast Guard (USCG)/Department of Transportation (DOT) drug test prior to employment and participate in the University’s random drug testing program. This position is security sensitive. This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements. Essential Duties/Tasks: + Training Ship’s Purser - Responsible for oversight and coordination of shipboard administrative support while embarked on sea terms to include ships personnel manifest, telephone directory, port entry documents, and publication of the “plan of the day”. Serves as a member of the training ship crew during sea terms or other times as needed and travels with the ship on sea terms for up to several consecutive months acting as the business representative and liaison with shore side business support. Assists customs and immigration officials with passports and additional documents. Participates in emergency drills as assigned. Responds to routine and non-routine information requests. Reports to the Master of the Training ship to create, monitor, and evaluate ship office procedures and communicates these to the crew. Assists the master with administrative records of the safety management system. Completes embarkation and disembarkation documents for embarked persons. + Unit Administrative Support - Coordinates routine administrative activities and maintenance of files. Assists in planning, developing, implementing, coordinating, and monitoring administrative programs or services. Composes correspondence. Assists with administration of unit, program, or project. Uses departmental vehicles to purchase supplies and/or route visitors and crew members. Makes recommendations when appropriate for process improvements, administrative changes or new initiatives. Supports internal and external departmental communications. Performs advanced word processing, desktop publishing, presentation, and data management including maintaining or creating material for department website. Assists business office with ship’s purchasing. + Special Projects and Other Duties - Assists Deputy Superintendent with special administrative projects throughout the year. Performs other duties as assigned. Why Texas A&M University? We are the ocean campus of Texas A&M University at Galveston. Our employees come from throughout the world, with many different perspectives, talents, lived experiences, and interests. Aggies by the Sea promote a welcoming and highly productive work environment. We support the university’s goals to recruit and retain a quality workforce and encourage life-long learning practices. We will do our part to assist you in your new position and encourage you to take advantage of training and development opportunities that are available to help you be successful. Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  + Health (https://www.tamus.edu/business/benefits-administration/medical/) , dental (https://www.tamus.edu/business/benefits-administration/dental/) , vision (https://www.tamus.edu/business/benefits-administration/vision-insurance/) , life and long-term disability insurance (https://www.tamus.edu/business/benefits-administration/life-add/) with Texas A&M contributing to employee health and basic life premiums. + 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays. + Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least  eight hours of paid vacation each (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html) month. + Automatic enrollment in the Teacher Retirement System of Texas. + Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/) . + Professional Development: All employees have access to free  LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more. + Employee Tuition Assistance (https://livingwell.tamu.edu/employee-tuition-assistance/) and Educational Release time (https://employees.tamu.edu/employee-relations/leave/paid/educational.html) for completing a degree while a Texas A&M employee. Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application. All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check. Equal Opportunity/Affirmative Action/Veterans/Disability Employer.