Compensation Amount:

25.30 USD Hourly

Job Summary:

The Administrative Coordinator will be responsible for providing high-level support to the Director of Operations by handling information requests, regional travel, cultivating creative ideas and performing administrative functions such as preparing correspondences, interacting with clients, and scheduling meetings and providing exceptional customer service.

Job Description:

ESSENTIAL FUNCTIONS

Takes messages and fields/answers all routine and non-routine questionsGreet customers in a polite, positive manner. Anticipate customers’ needs and respond promptly.Respond to inquiries- inbound phone calls, written, electronic (Email), and fax. Draft and send well-constructed and professional correspondences and proposals for clients/potential clients under the direction of the Director of Operations.Maintain organization by creating and printing all labels, schedules, and BEOsAssist the Director in creating, distributing and delivering reports to various departmentsAssist Director of Operations with unit opening and /or closing procedures as needed.  Maintain positive guest relations at all times and notify the Director of Operations of all complaints in an efficient and timely manner.Notify the Director of all unusual events, circumstances, or other safety or quality control issues.     Maintain cleanliness of designated office areas and equipment.  Organize and replenish supplies as needed. Document and input inventoryEscort guests and vendors from the lobby and loading dockCheck on conference room and event spaces throughout the day to assist, show, or reviewCoordinate with human resources to handle payroll and personnel databasesWork with accounting departments to process invoices, make payments, and track receipts

Founded in 1917, Guest Services has worked tirelessly to earn the reputation as the premier hospitality management company and National Park Service concessionaire in the United States. Guest Services takes great care and pride in providing best-in-class services across a wide variety of client sites including luxury communities, hotels, resorts, government and business dining facilities, full-service restaurants, state and national parks, outdoor recreation, boathouses, marinas, museums, conference centers, senior living communities, health care systems, school and university dining facilities, and specialty retail stores.

Guest Services, Inc. is an Equal Opportunity / Affirmative Action employer.  All qualified applicants will receive consideration for employment and promotion without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected Veteran status.

OUR COMMITMENT TO DIVERSITY, EQUITY, & INCLUSION: We embrace Diversity, Equity, and Inclusion (DEI) and the richness it brings to our company. Our commitment is to provide an inclusive workplace where individuals can bring their whole selves to work, enabling them to provide the best level of service to our diverse customer base.