**Title: Administrative Coordinator** **Location:** **Cambridge, MA** **Duration: 3 months** **Pay Range: $18 to $23/hr** **Key Responsibilities:** + **Operations and Event Management:** + Answer Operations and Events Help Desk/Emergency phone, providing information or redirecting calls as necessary. + Serve as the point of contact for customer walk-ins and manage shared emails. + Coordinate the work order database, ensuring prioritization, quality control, and work assignment. + Process, assign, and close out all building service requests, ensuring high levels of customer service. + Run work order reports to track outstanding orders and follow up on their status to ensure timely close-out and accurate reporting to the manager. + **Event Coordination:** + Work regularly with Room Reservations in the Event Management System (EMS), especially during peak times. + Understand scheduling restrictions, policies, and procedures. + Coordinate operational event needs with work orders and collaborate with operations teams to ensure seamless event execution. + Attend event management meetings and walkthroughs as needed. + Assist with event-related signage and create event diagrams using the Social Tables application. + **Administrative Support:** + Track large events and produce weekly meeting agendas for the Wes Meeting. + Provide administrative support to CPO leadership and staff, including word processing, PowerPoint creation, and document management. + Manage files and records, process contracts, prepare scheduled and ad-hoc reports, schedule rooms and meetings, and process financial transactions. + Contribute to department goals by coordinating CPO alert emails, performing storage and event space audits, supporting special projects, and handling general invoicing. **Required Skills and Qualifications:** + 2-3 years of related experience in a similar administrative or coordination role. + Proficiency in common office software, such as Microsoft Office Word, Excel, PowerPoint, and Outlook. + Strong organizational skills with the ability to manage multiple assignments simultaneously and prioritize competing tasks. + Working knowledge of audio-visual hardware, software applications, and related computer systems. + Excellent written and verbal communication and interpersonal skills, especially for supporting staff, students, and external stakeholders. + Ability to work independently with minimal supervision and direction. + Ability to plan, prioritize, and track work effectively. + Availability to work evenings, weekends, or holidays as needed. **Ideal Candidate Attributes:** + Excellent organizational skills and the ability to handle competing priorities efficiently. + Strong communication and interpersonal skills, essential for collaborating with staff, students, and external partners **To apply:** Click on the apply button and attach your updated resume. ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.