Airswift is looking for an Administrative Coordinator to support a major client on a 12-month contract in Brooklyn, NY.

A versatile and highly organized Administrative and Facilities Coordinator is sought to expertly coordinate center's administrative duties while assisting in the maintenance of the facility. The ideal candidate will be adept at balancing detailed administrative responsibilities with liaising with maintenance contractors and property management and help ensure that the space remains a welcoming environment for visitors.

Responsibilities:
Administrative Excellence:

Welcoming Presence: Serve as the engaging first point of contact for all center visitors, creating an informative and welcoming atmosphere. Calendar Management: Maintain comprehensive schedules, ensuring seamless coordination of programs, public events, tours, and other activities. Financial Oversight: Accurately track financial transactions and update budget spreadsheets to aid in sound fiscal management and reporting. Communication & Liaising: Responsive Communication: Efficiently answer calls, respond to emails, and manage all forms of correspondence, ensuring that inquiries, feedback, and administrative details are addressed. Visitor and Staff Liaison: Serve as an approachable liaison between visitors, staff, and external partners, managing logistical details and fostering positive relationships. Supportive Administration: Support the distribution of marketing materials, harnessing strong administrative skills to enhance the center's reach and educational impact. Facilities Maintenance: Community Collaboration: Facilitate the use of facilities by community organizations, aligning with the center's mission to serve as a vital community meeting space. Facility Maintenance Liaison: Act as the vital link with property management and maintenance contractors for repairs and general maintenance to ensure a safe and visually engaging space for visitors. Vendor Coordination: Oversee arrangements with external vendors, including caterers and maintenance, to ensure all events run smoothly and meet high standards. Information Technology:
Set up IT for all meetings and events, following guidelines.

Requirements: Proficient in administration, with experience in property management and coordination preferred. Background in an administrative position, with a focus on education in Environmental Science. Degree strongly preferred.