UPMC Corporate is hiring an Administrative Liaison to join our team! This role will work a hybrid work schedule with approximately 50% onsite and 50% at home. The position has the ability to work Monday through Friday during the hours of 7:30 AM to 4:00 PM or 8:00 AM to 4:30 PM. The position is responsible for providing administrative support to the Center and its directors, performing duties for the staff, and offering back-up coverage to the Vice President's executive secretary. Perform duties and responsibilities according to the philosophy and standards of the University of Pittsburgh Medical Center/UPMC, including conveying courtesy, respect, enthusiasm, and positive attitudes in work situations with patients, peers, medical staff, and visitors; assist other staff members and hospital personnel in completion of needed tasks; and make patient care and/or interdepartmental service the number one priority. Do you have prior executive assistant experience with calendar management? If so, this could be the next step in your administrative career. Apply today! **Responsibilities:** + Assist the Center staff with all clerical and administrative duties necessary to establishing, maintaining, and completing projects on time. + Manage inventory and process for ordering office supplies, forms and equipment maintenance. + Copy and track all position control forms, check requests, purchase requisitions, and expense reimbursement forms. + Interface diplomatically with internal and external contractors and services to expedite service and facilities requests. + Provide administrative support to staff including their selected support areas. + Handle all information and reports in a confidential manner. + Assist in special projects as requested. + Cover vacation relief and other duties. + Process payroll and MRS functions and assist with variance tracking and Questvista input. + Maintain discretion and confidentiality at all times. + Perform in accordance with system-wide competencies/behaviors. + Independently perform special projects as assigned by supervisor and establish deadlines and prioritize work + Manage inventory and process for ordering office supplies, forms and equipment maintenance. + Copy and track all position control forms, check requests, purchase requisitions, and expense reimbursement forms. + Interface diplomatically with internal and external contractors and services to expedite service and facilities requests. + Maintain calendars and appointment schedules, including meetings, events, room set up, media, and food requisitions; distribute notices/confirmations. + Arrange for travel/seminar attendance by confirming registration, accommodations, and payments as requested; complete expense reimbursements when travel is complete. + Provide specific administrative support to key meetings. + Prepare agenda and distributes materials in advance of meeting. + Attend meeting and provides support. + Complete minutes and follow up duties prior to next scheduled meeting + Perform personal computer software functions according to prescribed format, and update skills by attending in-house classes as needed. + BS in Business, Communications, or comparable related + Three years experience in similar role at the executive management level + Five years experience in similar role at the executive management level, coupled with formal on-the-job (i.e. employer-sponsored) training or related 2-year curriculum, will meet above requirements + Strong computer skills to include MS Word, Excel, and PowerPoint + Excellent written and oral communication and organizational skills + Ability to manage multiple assignments while meeting deadlines + Ability to promote teamwork, cultivate and maintain positive relationships **Licensure, Certifications, and Clearances:** + Act 34 **UPMC is an Equal Opportunity Employer/Disability/Veteran**