JOB ANNOUNCEMENT

ADMINISTRATIVE MANAGER

DEPARTMENT OF HUMAN RESOURCES (Human Resources)

Finance Administration Division

Number of Positions: 2

(Additional vacancies possible, pending budget approval)

Starting Salary: $86,520

Applications for this position will be accepted until 11:59pm CDT on 3/21/2025.

Under direction will manage and direct the DHR Finance and Administrative functions that would include procurement, timekeeping, payroll, personnel processing, records storage management, department maintenance, voucher processing and accounts payable functions.

ESSENTIAL DUTIES

· Manages staff engaged in various administrative and clerical support activities including purchasing, timekeeping and payroll, personnel processing, record keeping, facilities maintenance, voucher processing and accounts payable functions

· Develops and implements administrative work procedures to ensure the efficiency of support functions and office operations

· Prepares budgets and oversees the maintenance of accounting and financial records and prepares various fiscal reports to account for corporate and non-corporate fund expenditures

· Coordinates the preparation of contract specifications and documents for the purchase of equipment, professional services and other goods and supplies

· Coordinates with vendors, consultants and City personnel to facilitate the implementation of new information systems and acquisition of new computer equipment

· Oversees the preparation of operation and special program budgets • Coordinates work efforts with the Department of Finance on accounts payable functions, authorizing payment to vendors for goods and services received

· Advises management on budgetary requirements and personnel rules, policies and procedures

· Administers personnel programs at the district or departmental level including employment hiring and processing, progressive discipline, and employee relations functions

· Ensures proper maintenance of facilities including provision of needed custodial services and maintenance and storage of records

· Establishes work standards and evaluates staff performance

· Prepares reports on productivity/performance, operating and personnel costs and administrative work operations for management review • Prepares grant applications for federal and state funding of programs, as required

· Participates on projects to streamline administrative and programmatic procedures in order to create cost efficiencies

Additional duties may be required for this position

Location: City Hall, 121 N. La Salle Street

Days: Monday - Friday

Hours: 8:30 am – 4:30 pm

THIS POSITION IS EXEMPT FROM CAREER SERVICE.