Job Summary The Administrative Manager to EVP provides both administrative support as well as overall administrative management and coordination of support function for department activities and office operations, budget and support personnel for the department. Primary point of contact for all matters pertaining to the chief office and/or EVP. The role provides “right-hand” assistance to the chief officer which includes all aspects of daily operations, i.e., overall calendar management, travel arrangements, prioritization of meeting requests and scheduling. Maintains autonomy to review and schedule and communicate with leadership regarding needs and share pertinent information. Exercises independent judgment to fulfill needs in creating materials for leaders for projects. Manages all internal and external communication while maintaining the highest integrity and confidentiality. Interacts professionally with high-level agencies/individuals in the local, state, national and international government and/or community arena. Interacts with EVP’s team in a “senior staff” capacity. Supports executive projects, and creates materials, and schedules for and with leadership. Provides project management keeping leadership schedules up-to-date and alerting leadership of any changes, or important items that may impact projects. Establishes a relationship with community leaders and keeps executive up to date on current events and other duties to help the organization carry out its mission, vision and values. Considered the EVP, Chief Officer’s business partner. Exercises discretion and independent judgment. Come join a remarkable team where quality care meets quality service, in every dimension, every time. #JoinTeamAubergine #NovantHealth Let Novant Health be the destination for your professional growth. At Novant Health, one of our core values is diversity and inclusion. By engaging the strengths and talents of each team member, we ensure a strong organization capable of providing remarkable healthcare to our patients, families and communities. Therefore, we invite applicants from all group dynamics to apply to our exciting career opportunities. Responsibilities It is the responsibility of every Novant Health team member to deliver the most remarkable patient experience in every dimension, every time. + Our team members are part of an environment that fosters team work, team member engagement and community involvement. + The successful team member has a commitment to leveraging diversity and inclusion in support of quality care. + All Novant Health team members are responsible for fostering a safe patient environment driven by the principles of "First Do No Harm". Qualifications + Education: High School Diploma or GED, required. 4 Year / Bachelors Degree in related field, preferred. + Experience: Four years in an executive assistant and above level role, required. + Licensure/Certification: Has completed the STAR administrative professional program or comparable training, preferred. + Additional Skills (required): Possess strong interpersonal communication skills and demonstrate the following: strong leadership, deep organizational skills, a professional attitude and team focus. Proven ability to work with internal and external partners in establishing sound working relationships. Must be a proficient communicator. Ability to foster relationships with business partners, vendors and customer partner(s). Manage the EVP Chief Officer’s complex calendar including the review and prioritization of meetings and meeting requests. Ability to work with EVP, Chief Officer’s team to complete projects. Coordinate meeting agendas when necessary and brief leader on relevant business matters. Manage correspondence on behalf of leader when necessary. Field, filter and/or forward telephone calls. Coordinate all travel arrangements with necessary parties: including internal flight scheduler, transportation, hotel and dinner reservations. Solely responsible for creating comprehensive travel itinerary. Record receipts reconcile expenditures and complete expense reports. Responsible for traveling with leader when necessary. Act as liaison between the EVP, Chief Officer and his/her direct reports and other employees. assist in achieving the company’s mission and objectives. High level of organization, competency and initiative to complete projects in a timely manner. Confidentiality is a must. Experience in Microsoft Word, PowerPoint, Excel, Visio, Internet Explorer and Outlook. Job Opening ID 64501