Administrative Officer 1 Print (https://www.governmentjobs.com/careers/pabureau/jobs/newprint/4797530) Apply  Administrative Officer 1 Salary $50,836.00 - $77,321.00 Annually Location Dauphin County, PA Job Type Civil Service Permanent Full-Time Job Number CS-2025-16394-08630 Department Department of Education Division ED Div of Fd and Ntrtn Opening Date 01/24/2025 Closing Date 2/6/2025 11:59 PM Eastern Job Code 08630 Position Number 00032179 Union Non-Union Bargaining Unit A3 Pay Group ST06 Bureau / Division Code 6510 Bureau / Division Bureau of Food and Nutrition Worksite Address 607 South Drive, 4th Floor City Harrisburg, Pennsylvania Zip Code 17120 Contact Name Shawna Handley Contact Phone 717.783.4911 Contact Email shandley@pa.gov + Description + Benefits + Questions THE POSITION Are you an analytically minded professional with purchasing and procurement experience? If so, consider joining the Pennsylvania Department of Education as an Administrative Officer 1 in the Bureau of Food and Nutrition (BFN). This position gives you the opportunity to perform a variety of administrative work including analyzing, developing, and recommending improvements in procurement processes and procedures for the BFN. Bring your dedication and ambition to our department and make your career goals a reality! DESCRIPTION OF WORK As an Administrative Officer 1, you will have the opportunity to work independently as you research federal and state laws, regulations, official guidance, and required procedures to initiate purchasing and contracting documents. Work involves recommending improvements in procurement procedures within BFN to assure adherence to laws, regulation, guidance, and requirements. Work also includes preparing purchase orders, funds commitments, miscellaneous encumbrances, miscellaneous orders, and agency purchase requests as necessary. This position requires an extensive working knowledge of Microsoft Excel and Word as you will be responsible for developing and maintaining complex spreadsheets and Word documents for mail merge purposes, letters, and memos. Additional responsibilities include: + Developing procurement and contracted documents + Reviewing and analyzing quarterly reports + Reviewing documents to determine changes in guidance and grant regulations + Maintaining purchase orders + Processing invoices + Acting as back-up to the Fiscal Management Specialist Interested in learning more? Additional details regarding this position can be found in the position description. (https://careers.employment.pa.gov/pd/PD\_NEOGOV.asp?p=00032179) Work Schedule and Additional Information: + Full-time employment + Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch. + Telework: You may have the opportunity to work from home (telework) part-time. Staff are required to report to the worksite every Thursday. This is subject to change depending on work requirements. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. + Salary: In some cases, the starting salary may be non-negotiable. + You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices. REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY QUALIFICATIONS Minimum Experience and Training Requirements: + Two years of experience in varied office management or staff work; and bachelor's degree;or + Any equivalent combination of experience and training. Other Requirements: + You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency. + You must be able to perform essential job functions. How to Apply: + Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education). + If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable. + Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted. + Failure to comply with the above application requirements may eliminate you from consideration for this position. Veterans: + Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov . Telecommunications Relay Service (TRS): + 711 (hearing and speech disabilities or other individuals). If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date. The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply. EXAMINATION INFORMATION + Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam). + Your score is based on the detailed information you provide on your application and in response to the supplemental questions. + Your score is valid for this specific posting only. + You must provide complete and accurate information or: + your score may be lower than deserved. + you may be disqualified. + You may only apply/testoncefor this posting. + Your results will be provided via email. Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) ! See the total value of your benefits package by exploring ourbenefits calculator. Health & Wellness We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.* Compensation & Financial Planning We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options. Work/Life Balance We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.* Values and Culture We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving. Employee Perks Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships. For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box. *Eligibility rules apply. 01 How many years of full-time experience do you possess in varied office management or staff work? + 2 years or more + 1 but less than 2 years + Less than 1 year + None 02 If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below. 03 Do you possess a conferred bachelor's degree or higher? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If you answer "Yes" to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.organd clicking the Evaluation Services Link. For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information. You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted. + Yes + No 04 If you answered NO to the above question, how much college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted. If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org (”www.naces.org”target=_blank”) and clicking the Evaluation Services Link. For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information. You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted. + 120 credits or more + 90 but less than 120 credits + 60 but less than 90 credits + 30 but less than 60 credits + Less than 30 credits + None 05 You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score. All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions. Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function. If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions. If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . + Yes 06 WORK BEHAVIOR 1 - WRITTEN COMMUNICATION Compiles information for financial, statistical, monthly, or other reports, manuals, letters, memoranda, training materials, policies, and procedures, in order to record information, respond to correspondence, or disseminate information. Formats document submissions for review, approval, and distribution to a variety of audiences. Levels of Performance Select the Level of Performance that best describes your claim. + I have experience writing reports or correspondence to record or provide information. I was responsible for the final content of the documents. + I have experience writing reports or correspondence to record or provide information. Someone else was responsible for the final content of the documents. + I have successfully completed college-level coursework related to business writing, technical writing, English composition, or journalism. + I have NO experience or coursework related to this work behavior. 07 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. + The name(s) of the employer(s) where you gained this experience + The actual duties you performed related to written communication + Your level of responsibility 08 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. + College/University + Course Title + Credits/Clock Hours 09 WORK BEHAVIOR 2 - ANALYZING INFORMATION Reviews and analyzes applications, supporting documentation, purchasing documents, or invoices to determine accuracy and compliance to established standards in order to make adjustments or corrections prior to approval. Levels of Performance Select the Level of Performance that best describes your claim. + I have experience analyzing reported data. My analysis included accuracy of information and evaluation of the content of supporting documentation against office standards. + I have experience analyzing reported data. Someone else was responsible for the accuracy of information and evaluation of the content of supporting documentation against office standards. + I have successfully completed college-level coursework related to data analysis, logic, or research methods. + I have NO experience or coursework related to this work behavior. 10 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. + The name(s) of the employer(s) where you gained this experience + The actual duties you performed related to analyzing reported data + Your level of responsibility 11 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. + College/University + Course Title + Credits/Clock Hours 12 WORK BEHAVIOR 3 – TECHNICAL ASSISTANCE Communicates with employees, professional associations, government officials, vendors, and citizens to answer inquiries, resolve issues, and explain applicable policies and procedures. Utilizes customer service skills when dealing with adversarial situations. Levels of Performance Select the Level of Performance that best describes your claim. + I have experience receiving inquiries. I was responsible for answering questions and resolving issues. + I have experience receiving inquiries. I was responsible for answering general questions but referred issues to someone else for resolution. + I have successfully completed college-level coursework related to communications, public speaking, or public relations. + I have NO experience or coursework related to this work behavior. 13 In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. + The name(s) of the employer(s) where you gained this experience + The actual duties you performed related to receiving inquiries, answering questions, or resolving issues + The type(s) of information for which you provided assistance + Your level of responsibility 14 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. + College/University + Course Title + Credits/Clock Hours 15 WORK BEHAVIOR 4 – PROGRAM EVALUATION Evaluates work methods and procedures to identify strengths, weaknesses, opportunities, and challenges. Recommends and provides guidance and tools for implementing new or updated work processes, rules, policies, and procedures to create a more efficient and effective organization. Levels of Performance Select the Level of Performance that best describes your claim. + I have experience evaluating work methods and procedures to identify strengths, weaknesses, opportunities, and challenges. I was responsible for developing tools such as plans of action or process maps and providing recommendations for implementing new or updated work processes, rules, policies, and procedures. + I have experience evaluating work methods and procedures to identify strengths, weaknesses, opportunities, and challenges. Someone else was responsible for developing tools and providing recommendations for implementing new or updated work processes, rules, policies, and procedures. + I have successfully completed college-level coursework related to program evaluation, program analysis, project monitoring and evaluation, or evaluation theory, design, and methods. + I have NO experience or coursework related to this work behavior. 16 In the text box below, please describe your experience as it relates to the level of performance you claimed in this behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. + The name(s) of the employer(s) where you gained this experience + The actual duties you performed related to evaluating work methods and procedures + Your level of responsibility 17 If you have selected the level of performance pertaining to college coursework, please provide your responses to the items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. + College/University + Course Title + Credits/Clock Hours 18 WORK BEHAVIOR 5 - REVIEWING AND MAINTAINING DOCUMENTS Reviews and maintains documents and manuals. Updates all materials when policies and procedures are created or updated and distributes the updates to staff as changes occur. Evaluates submissions of proposed changes to ensure clarity and ease of understanding. Levels of Performance Select the Level of Performance that best describes your claim. + I have experience reviewing and maintaining documents and manuals. I was responsible for evaluating recommended changes for accuracy and clarity and making those changes as needed. + I have experience maintaining documents and manuals. Someone else was responsible for evaluating recommended changes for accuracy and clarity before I made the updates. + I have successfully completed college-level coursework related to documents management, records retention, record keeping, information confidentiality, or records management. + I have NO experience or coursework related to this work behavior. 19 In the text box below, please describe your experience as it relates to the level of performance you claimed in this behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. + The name(s) of the employer(s) where you gained this experience + The actual duties you performed related to reviewing and maintaining documents + Your level of responsibility 20 If you have selected the level of performance which included training, please provide your responses to the three items listed below. If you indicated you have no training related to this work behavior, type N/A in the box below. + College/University + Course Title + Credits/Clock Hours 21 WORK BEHAVIOR 6 – FINANCIAL COMPLIANCE Provides a uniform and cost-effective system of accounting and financial controls to ensure accountability of funds. Monitors compliance with established standards. Identifies areas of risk related to the accuracy and completeness of financial statements and reports. Develops and implements procedures to eliminate unacceptable risk. Levels of Performance Select the Level of Performance that best describes your claim. + I have experience monitoring controls for compliance with established accounting standards to ensure accountability of funds. I was responsible for developing and implementing procedures to eliminate unacceptable risk. + I have experience monitoring controls for compliance with established accounting standards to ensure accountability of funds. Someone else was responsible for developing and implementing procedures to eliminate unacceptable risk. + I have successfully completed college-level coursework related to business management or business law. + I have NO experience or coursework related to this work behavior. 22 In the text box below, please describe your experience as it relates to the level of performance you claimed in this behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below. + The name(s) of the employer(s) where you gained this experience + The actual duties you performed related to monitoring controls for compliance. Include whether you were responsible for developing and implementing procedures to eliminate risk + Your level of responsibility 23 If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below. + College/University + Course Title + Credits/Clock Hours Required Question Employer Commonwealth of Pennsylvania Address 613 North Street Harrisburg, Pennsylvania, 17120 Website http://www.employment.pa.gov