Summary This position is in the Office of the Ombudsman for the Energy Employees Occupational Illness Compensation Program. The Office of the Ombudsman is an independent office within the Department of Labor and is responsible for providing information on the benefits available under the Energy Employees Occupational Illness Compensation Program Act (EEOICPA). This position is outside the bargaining unit. Responsibilities Financial/Budget: Advisor and technical resource to management on financial management matters. Coordinates with the budget staff from OCFO. Coordinates budget execution activities. Coordinates with budget staff regarding the financial status of funds; monitors spending rates and trends; prepares budget projections; and communicates potential problems to the management. Reviews budgetary reports and recommends fiscal adjustments. Prepares documents for object class adjustments in the Office's operating budget. Human Resources: Serves as point of contact between the Office and the DOL Office of Human Resources for matters about human resources and coordinates HR activities. Advises management officials regarding procedures and policies on a variety of HR functions including but not limited to incentive awards, leave program, recruitments, training and merit promotions, and time and attendance system. Assists in providing administrative training/orientation to new hires. Serves as the safety and health coordinator point of contact between the Office's management or the DOL safety and health Office. Administrative Services: Performs and reviews tracking and evaluation of administrative programs including staffing, budget, asset management, space management, mail management, safety and health, training, telework, administrative services, etc. to prepare periodic reports and respond to data calls. Point of contact between Office and agency administrative personnel on all space management and requirements including occupancy agreements, relocations, space modifications, furniture, telecommunication, and funding requirements. Serves as the systems administrator for the E-travel system. Establishes new accounts, resets passwords, mapping configuration and monitors cost reports. Trains new employees on how to use the system, as well as assisting current employees with difficulties that may arise. Provides direct assistance to prepare or troubleshoot travel authorizations and vouchers. Communicates updated travel guidance and related policies to the manager. Informs staff of changes to the travel system and related policies and procedures. Coordinates group travel reservations. Office Management: Maintains and facilitates administrative and management functions. Works closely with the agency management to identify administrative needs or problems and to rectify the situations. Evaluates and reviews existing methods, procedures, policies, and reporting requirements. Performs special assignments, some of which are sensitive and across organizational lines, involving the adjustment of funds, personnel, and other resources. Answers telephones & take messages and/or transfer calls to appropriate individuals. Handles incoming and outgoing correspondence and faxes. Monitors and manages public-facing Ombuds email inbox. Maintains system of assigning new contacts to Policy Analysts. Assists with customer support inquiries. Schedules appointments and updates calendars. Maintains employee schedules on a calendar. Arranges staff meetings & prepares/distributes meeting minutes. Expert knowledge of various software packages Coordinates with supervisor to produce reports, spreadsheets and/or data relating to workload, timeliness, quality control. Determines appropriate person for responding to technical inquiries and office needs. Maintains subject matter files. Contract Officer Responsibilities (COR): COR responsibilities typically include the following duties associated with managing contracts and contractor performance. Specific COR duties and limitations may be different for each contract to which appointed. Conducts market research and analysis; develops the acquisition plan; and provides verbal and written guidance on appropriate methods and procedures used to purchase goods and services that will fill requirements, meet the delivery schedule, provide the most competitive price and conform to simplified acquisition regulations. Serves as the contracting officer's representative (COR) for various purchase orders to acquire goods and/or services. Uses the automated procurement system to submit requisitions to initiate or modify purchase order contracts. Coordinates, communicates, and ensures cooperation among the contractor, Contracting Officer (CO), and associated Government personnel, to anticipate and resolve difficulties and ensure satisfactory completion of the contract. Maintains an arms-length relationship with the contractor in the interest of procurement integrity as well as sound contract management. Monitors the day-to-day administration of the contract. Documents all actions and decisions made as COR. Maintains a complete file for each contract that can be audited or accessed as necessary to facilitate contract review, evaluation, and closeout. Provides sound technical advice/clarification to the contractor and CO regarding the scope and terms of the contract. Includes Other Duties Requirements Conditions of Employment Qualifications In describing your experience, please be clear and specific. Position titles alone cannot be used to determine if you are qualified. Please list dates in MM/DD/YYYY format. This is imperative in determining if you have at least one year of creditable specialized experience. Dates will not be assumed. Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-07 in the Federal Service. Specialized Experience is the experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform the duties of the position successfully, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Qualifying specialized experience for GS-09 includes: 1) Organizing and performing office administrative functions in support of daily operations; AND 2) Assisting with the formulation, execution, or management of an office/program's budget; AND 3) Performing administrative support duties for an office such as purchasing supplies, records management, coordinating training and travel activities, and assisting with personnel actions; AND 4) Assisting with contracting functions and managing procurement, including purchase card responsibilities; AND 5) Assisting with human resources functions to include recruitment, position classification, performance, training; AND 6) Preparing letters, emails, reports, and presentations. or master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related Education Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service. If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum coursework requirements for this position. Click Evaluation of Foreign Education for more information. Additional Information Applicants must meet all legal and regulatory requirements. Reference the Required Documents section for additional requirements. None The mission of the Department of Labor (DOL) is to protect the welfare of workers and job seekers, improve working conditions, expand high-quality employment opportunities, and assure work-related benefits and rights for all workers. As such, the Department is committed to fostering a workplace and workforce that promote equal employment opportunity, reflects the diversity of the people we seek to serve, and models a culture of respect, equity, inclusion, and accessibility where every employee feels heard, supported, and empowered. Refer to these links for more information: GENERAL INFORMATION, REASONABLE ACCOMMODATION, ADDITIONAL DOCUMENTATION, FORMER FEDERAL EMPLOYEES As a condition of employment, all personnel must undergo a background investigation for access to DOL facilities, systems, information and/or classified materials before they can enter on duty: BACKGROUND INVESTIGATION Click here for Telework Position Information This is not a remote work position. The selectee will report to an assigned DOL office location on a regular basis and is eligible for participation in telework as determined by management in accordance with DOL policy. Based on agency needs, additional positions may be filled using this vacancy. The Department of Labor may use certain incentives and hiring flexibilities, currently offered by the Federal government to attract highly qualified candidates. Click here for Additional Information. The Fair Chance Act (FCA) prohibits Federal agencies from requesting an applicant's criminal history information before the agency makes a conditional offer of employment. If you believe a DOL employee has violated your rights under the FCA, you may file a complaint of the alleged violation following our agency's complaint process Guidelines for Reporting Violations of the Fair Chance Act. Note: The FCA does not apply to some positions specified under the Act, such as law enforcement or national security positions. All Department of Labor employees are subject to the provisions of the Drug-Free Workplace Program under Executive Order 12564 and Public Law 100-71.