SUMMARY

Provide general office administrative support to the U.S. Military HIV Research Program (MHRP) in monitoring the quality-of-service delivery at MHRP-supported sites, in line with Memorandum of Agreement requirements for Department of Defense (DOD) execution of U.S. President’s Emergency Plan for AIDS Relief (PEPFAR) funds in Kenya, Nigeria, Tanzania and Uganda. Responsible for a series of tasks that contribute to continued program performance through achievement of quarterly HIV/AIDS program performance targets set by PEPFAR.

 

ESSENTIAL DUTIES & RESPONSIBILITIES

Answer phones, take messages, log in/out correspondence, and provide generalized administrative support for the MHRP. Responsible for the coordination and maintenance of files/folders. Support MHRPs requirements for the Army Records Information Management System (ARIMS). Maintain official files in accordance with records management guidance. Prepare, review, and correct routine correspondence in the form of memorandums and business letters following Army Regulation No. 25-50. Maintain the appointment calendar for MHRP leadership and others as requested. Provide telephone coverage for the division. Assist the Government in processing and obtaining and maintaining office supplies. Coordinate seminars, workshops, and other networking events for staff and for visiting scientists/other personnel, and coordinate clearance, post access and VIP Parking for visitors. Working closely with assigned Budget Analyst and OCONUS staff to ensure accurate and comprehensive fiscal status is available on all activities, such as but not limited to: (Civilian Pay, Military Pay, Contracts, Cooperative Agreements, etc.) at all times. Responsible for planning and coordinating overseas travel for MHRP staff and personnel supporting the overseas labs/field site establishments. Coordination includes submitting all necessary travel documentation to both overseas travel offices. Provide support as required for overseas labs visits coming back to WRAIR for any meetings with the science or science support sections. Coordinate with overseas sites for input to tasker’s annual historical reports, and other reporting requests as needed. Prepare reports and tasker responses as required.   Maintain regular and punctual attendance. Perform other duties as assigned.

 

SUPERVISORY RESPONSIBILITIES

None.