Summary This Administrative Officer position is located in the Geriatrics and Extended Care (GEC) Service Line of the VA Western New York Health Care System in Buffalo, New York. The incumbent will provide a variety of services in such areas as budget, planning, program administration, and training. Responsibilities The incumbent will serve as the Administrative Officer for the Geriatric VA Careline (GEC). GEC consists of the four Community Living Centers, (CLC's), the Adult Day Health Care (ADHC) program, Home Based Primary Care at four sites (HBPC), the Contract Nursing Home program (CNH), the Community Referral Program, Homemaker/ Health Program (H/HHA) and the Home Infusion Program. The incumbent performs administrative duties for the GEC Care including: personnel management/administration, procurements and contracting, property management and supply management. Incumbent is responsible for strategic planning and program development. He/she is also the Resource Manager for the GEC Careline. The incumbent reports directly to the GEC Careline Manager, is responsible for all GEC Administrative Officer duties at both the Buffalo and Batavia sites, and alternates working at both sites. Duties and Responsibilities Include but are not limited to: Administrative and Personnel Management: Principal advisor to managers on all administrative matters associated with programs and operations in the GEC Careline Advises and recommends possible courses of action pertaining to administrative issues that arise Performs activities related to new and/or change requirements including strategic and operation planning, resource administration, human resources and reports management Coordinates personnel actions and maintains personnel related records such as performance ratings, position descriptions, awards, etc. Provides support to staff regarding recruitment, promotions, awards, performance evaluation, training, disciplinary actions, etc. Ensures adherence to reporting requirements at all levels Develops status reports or response materials for managers and higher-level attention, review or signature Budgeting and Financial Management: Provides budget formulation and execution of the GEC Careline Prepares a variety of budget analyses and maintains budget records Provides budget management of major clinical programs that are subject to continuous change and evolution Performs budget formulation, presentation and execution for the careline Maintains awareness of and information about overall status of financial resources in order to react to changing situations with timely recommendations Negotiates adjustments in support of major program changes or requirements Contracting and Resource Allocation: Participates in procurement and contracting for complex procurements within the careline, such as scarce medical services and locum tenens Establishes and oversees procedures for the receipt, review, and follow-up on requests for purchases from federal and special funds Drafts and reviews all contract proposals and agreements to assure accurate budgetary, personnel and administrative arrangements Provides advice to management and staff on contracting and procurement policies and issues Works with Acquisition and Material Management and Contracting on procuring emergency needs Management and Program Analysis: Provides direct support on analyzing, evaluating, advising and coordinating health care delivery systems and operations Compiles and maintains statistics, performs data analysis and prepares statistical reports for areas such as cost benefit analyses, workload, patient care referral program, resource utilization, work schedules, etc. Conducts program studies to evaluate the cost effectiveness of operations, compliance with agency standards and the quality of patient care rendered Initiates quality improvement activities and coordinates their implementation Work Schedule: Administrative Day Tour (7:30 am - 4:00 pm) Virtual: This is not a virtual position. Telework: Ad-Hoc - as determined by agency policy Position Description/PD#: Administrative Officer (GEC)/PD09245-O Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized Financial Disclosure Report: Not Required Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 01/23/2025. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience and/or education as described below: To qualify for the GS-12 Specialized Experience: At least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-11) in the Federal Service that has given me the particular knowledge, skills and abilities required to successfully perform the duties this position. Specialized experience is experience where you were responsible for providing a variety of management services essential to the direction and operation of a clinical program to include budget/fiscal management; human resources/personnel management; analyzing and evaluating data to ensure the efficiency and effectiveness of a clinical program; ensuring staff are kept updated on regulatory changes through informal/formal training; and knowledge of procurement and contracting administrative functions. NOTE: Applicants wishing to receive credit for such experience must clearly indicate the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. There is no Educational substitution at this grade level You will be rated on the following Competencies as part of the assessment questionnaire for this position: Administration and Management Budget Administration Communications Contracting/Procurement Personnel and Human Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary in nature although some slight physical effort may be required. Work is typically performed in an adequately lighted and climate-controlled office. Occasional travel required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/. Education NOTE: Only education or degrees recognized by the U.S. Department of Education from accredited colleges, universities, schools, or institutions may be used to qualify for Federal employment. You can verify your education here: http://ope.ed.gov/accreditation/. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit: Recognition of Foreign Qualifications | International Affairs Office (ed.gov). Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act.