Administrative Program Coordinator-Hybrid (Onsite Monrovia,CA /Remote)

Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today. 

 

The Administrative Program Coordinator (APC) will closely work with a group of competitive and dedicated cancer biologists and provide sufficient support for their scientific projects and other academic and educational activities.  Our preferred candidates should have previous experience working in a research and academic institutes and organizations and have basic knowledge on biological research operations.  Specifically, the APC is responsible for supporting the daily research operations with the assigned faculty members and investigators ensuring that research protocols are achieved, reviewing and monitoring research contract and grant proposal applications and awards, pursuing/generating and approving purchasing orders, extramural expenditures, delegating work flow, managing extramural proposal activity with support staff and multiple Principal Investigators (PIs), assisting department manager with monitoring financial management of extramural funding.  The APC will also interact with other centralized offices (Safety, Office of Sponsored Research (OSR), Office of Foundation Relations (OFR), Clinical Trials Support Services (CTSS), Office of Technology Licensing (OTL), Legal, Contract Management, core facilities, and other auxiliary offices) to assist and resolve research and laboratory operational issues. The range of duties is broad and requires an essential understanding of the scientific and research gorals, and mission of the City of Hope. 

As a successful candidate, you will: 

Administrative: Experience in preparing and organizing educational meetings across the enterprise, ensuring smooth execution and alignment with institutional goals.Travel Coordination: Skilled in coordinating and arranging visits with community partners, including providing comprehensive personnel support during these engagements.Program Administration: Capable of performing a variety of duties, including program administration, organizational analysis, budget preparation, contract and grant administration, and facilities support.Financial Management: Experience in assisting with budget development by gathering, analyzing, and reporting data. Ability to monitor assigned budgets, report variances, and provide accurate projections and recommendations as needed.Systems and Personnel Support: Adept at providing systems and personnel support to ensure efficient program operations.Qualifications - External

Basic education, experience and skills required for consideration:

Bachelor’s Degree Required.3 or more years of progressively responsible experience and multiple project administrative duties.Practice a high level of integrity and honesty in maintaining confidentiality.

Qualifications

Basic education, experience and skills required for consideration:

Bachelor’s Degree Required.3 or more years of progressively responsible experience and multiple project administrative duties.Practice a high level of integrity and honesty in maintaining confidentiality.

 

City of Hope is an equal opportunity employer.  To learn more about our commitment to diversity, equity, and inclusion, please click here.

To learn more about our Comprehensive Benefits, please CLICK HERE.