OMB NO: 1625-0120
Expiration Date: 01/30/2025
Announcement #: 6023
Opening Date: 27 November 2024 Pay Plan/Series/Pay Band: NF-0301-04
Closing Date: Until Filled Work Schedule: Full Time
Position: Administrative Program Manager Salary: $76,914+ DOE/annually
Who May Apply: All Sources Location: Chesapeake, VA - Headquarters
DUTIES:
Reports to the Director of Human Resources and Administration. Develops, maintains, and provides ongoing review of personnel policies and manuals for the Command and the CG Nonappropriated Fund (NAF) workforce. Monitors, researches and recommends policies, procedures, and plans in response to Congressional legislation, Executive Orders, and regulations of other Government departments (DHS, OMB, and USCG) as well as private human resources industry practices. Provide interpretations and explanations of NAF policies, Federal regulations, and CG policies to Command and field personnel.
Supports Director in all aspects of corporate insurance programs, coordinating general liability, property, auto, vessels, flood, cyber, umbrella, and excess liability insurance, and the NAF worker’s compensation insurance program, ensuring the cost-effective delivery of benefits to NAF claimants. Develops statement of work, evaluates proposals, and oversees contract for coverage for worker’s compensation insurance program. Operationalizes processes for: reporting, investigation, and analysis; litigation management; resolution/outcome management; and the delivery of claim information for the workers compensation program. Ensures external reporting requirements to Department of Labor are met. Advises management on program effectiveness.
Coordinates all reasonable accommodation requests for the command. Serves as the command’s NAF EEO liaison, coordinating responses and cases from informal complaint stage to formal hearing, establishing working relationships with attorneys, investigators, employees, and the Civil Rights staff throughout the Coast Guard. Coordinates and oversees the Anti-Hate and Harassment process. Prepares the Command’s EEOC MD 715 reports for the NAF workforce; performs workforce data analysis to uncover barriers to equal participation at all levels of the workforce.
Serves as the point of contact for Freedom of Information Act (FOYA) requests, Coast Guard Mutual Assistance (CGMA) requests, Confidential Financial Disclosures Reports and ethics training (CFDR). Monitors and advises on conflicts with Dual Outside Activities under the DHS.
Supervises the CSC administrative staff, hiring, evaluating, training, coaching, and scheduling employees.
Performs other related duties as assigned.
You will be evaluated for this position based on how well you meet the qualifications below. Your resume/application must demonstrate the required experience/education. Please see additional information on how your application is evaluated.
QUALIFICATIONS REQUIRED:
Minimum:
A Bachelors Degree from an accredited university in human resources management, business administration, or a related field, and at least two years of specialized experience. General business experience may be substituted for degree on a year for year basis.Advanced experience in Microsoft Word.Intermediate experience with Microsoft Excel.Two years of policy writing or interpretation in employment law compliance.One year of supervisory experience.One year of risk management experience. This is a white-collar position where occasional lifting up to 20 lbs. may be required
Preferred:
Master’s degree accredited university with emphasis in human resources or business administration.Five years HR policy development.Previous experience responding to EEO complaints.At least one year experience in workers compensation. PHR, SPHR, or SHRM certification.
USCG COMMUNITY SERVICES COMMAND COMPREHENSIVE BENEFITS:
By choosing to work for the Coast Guard Community Services Command, you will enjoy one of the best benefit packages available anywhere. Benefit offerings are subject to applicable worker categories (Full-time, Part-time, Intermittent), location, position, and length of time in service.
Paid Annual and Sick Leave Holiday Pay Medical/Dental/Vision Insurance Flexible/Dependent Spending Account Pension Plan 401k Savings Plan Life Insurance Short Term/Long Term Disability Tuition Assistance Paid Parental Leave
OTHER ESSENTIAL INFORMATION:
Selectee will be required to participate in Direct Deposit/Electronic Funds Transfer as the Standard method of payment for payroll and travel purposes.Males born after 12/31/59 and at least 18 years of age must be registered with the Selective Service System, unless covered by an exemption under the Selective Service Law, in accordance with 5 U.S. Code 3378. Selectee will be required to provide a written statement regarding his registration status unless he is exempted by this statute.Must satisfactorily complete a Federal Background check.
HOW TO APPLY
Additional Information on how you will be evaluated:
Your resume/application must demonstrate the required experience/education. Experience refers to paid and unpaid experience, including volunteer work done through the National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social, committee, sports, internships). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and leadership experience that translates directly to paid employment. Your resume is the key means we have for evaluating your skills, knowledge, and abilities as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.
You MUST submit a resume or any other written format in English of your choice which clearly identifies: (1) The announcement number, title and pay band of the job you are applying for, and, (2) Information such as full name; mailing address; country of citizenship (U.S. Citizenship required OR valid authorization to work in the US); highest Federal grade or NAF pay band held with job series, title, and dates held (if applicable); a statement requiring proof of veterans’ preference by means of DD 214; education; and relevant work experience including start/end dates, supervisor’s name and phone number, salary and title, series and grade if experience was with a non-appropriated fund instrumentality of the Federal government. You must also include a copy of your most recent performance appraisal if you are a current Federal or NAF employee. Applications may not be sent in franked Government envelopes; applications filed in this fashion will not receive consideration. If information is not complete, you may be excluded from consideration. The first application and/or resume submitted for a specific requisition will be considered the only submission. Any duplicate submissions to the same requisition will not be considered. The application date will be used in determining these factors.
Outside Candidates: To apply, please visit our website at https://shopcgx.com and click on “Careers” at the bottom of the page. Internal Candidates: Sign into ADP Workforce now. Click on Myself/Talent/Career Center.
Search by location or Job Title for:
Administrative Program Manager – FT 6023
Chesapeake, VA, US
Equal Employment Opportunity: All candidates will be considered without regard to any non-merit factor such as race, color, religion, sexual orientation, national origin, age, disability, or marital status.
PRIVACY ACT NOTICE
Authority: The U.S. Coast Guard rates applicants under the authority of Title 5 of U.S. Code, Sections 301, 1104, 1302, 2103, 3301, 3304, Executive Order 9397, and Departmental Regulations.
Principal Purpose: To collect information needed to determine how well an applicant’s education and work experience qualify them for the job they are applying for.
Routine Use: This information provided will be shared with the hiring manager and interview panel members. It may also be shared in response to a request for discovery or for appearance of a witness, information that is relevant to the subject matter involved in a pending judicial or administrative proceeding.
Disclosure: Voluntary, however, failure to disclose requested information may result in an applicant not receiving consideration for a position in which the information is needed.
Paperwork Reduction Act Statement: An agency may not conduct or sponsor an information collection, and a person is not required to respond to this information unless it displays a current valid OMB control number and an expiration date. The control number for this collection is OMB 1625-0120, expiration 01/30/2025. The estimated average time to complete this application is 40 minutes. If you have any comments regarding the burden estimate you can write to U.S. Coast Guard, Community Services Command, 510 Independence Parkway, Suite 500, Chesapeake, VA 23320.
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