Administrative Program Specialist - A Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4816728) Apply  Administrative Program Specialist - A Salary $2,978.00 - $5,843.00 Monthly Location New Orleans, LA Job Type Classified Job Number CRT-2025-205268-TJ Department Culture Rec & Tourism-State Museum Opening Date 02/03/2025 Closing Date 2/8/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information LOCATION AND POSITION INFORMATION: + This position is located within the Office of State Museums in New Orleans, LA. + This position doesnotrequire a Civil Service test. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING: + Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas. + Displaying Expertise:The ability to exhibit specialized skills or knowledge gained from experience or training + Managing Resources:The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value. PREFERRED COMPETENCIES: + Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization. + Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. + Managing Projects: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline. The Administrative Program Specialist A at the Louisiana State Museum serves a a special events coordinator. This position is responsible for booking and managing all after hours events in the New Orleans Museum's Venues, The position is supervised by Administrative Program Director 1. APPLICATION INFORMATION: + To apply for this vacancy, click on the “Apply” link above and complete an electronic application , which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. + No Civil Service test score is required in order to be considered for this vacancy. + * Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. * The Office of the Lieutenant Governor and the Department of Culture, Recreation and Tourism are participants in the E-Verify system for identification and employment eligibility purposes. Louisiana as a State, is a Model Employer for People with Disabilities. For further information about this vacancy contact: Troi Johnson, Human Resources Department of Culture, Recreation, and Tourism 1051 N. 3rd St Baton Rouge, LA 70802 Fax: (225) 342-7928 tjohnson@crt.la.gov Minimum Qualifications MINIMUM QUALIFICATIONS: Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Concepts Function of Work: To perform responsible, administrative functions in support of an organizational unit. OR To manage a specialized departmental or statewide program. Level of Work: Entry. Supervision Received: General from higher-level supervisory personnel. Supervision Exercised: May supervise 1-2 lower level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level. Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program. Differs from Administrative Specialist--B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas. Examples of Work ADMINISTRATIVE FUNCTIONS Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions: Laundry, Mail Operations, Printing, Telecommunications, Vehicle Management, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel. PROGRAM MANAGEMENT Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting. Establishes, implements, and revises (as necessary) the program's standards and guidelines. Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc. Performs certification and eligibility duties as it relates to the program. Ensures program compliance to Federal and State regulations. Administers contracts (such as property leases and service agreements) as they pertain to the program. May supervise a small program support staff. May require a special license and/or continuing education in the program field. May serve as a member of a board or committee relevant to the program's mission. DUTIES AND RESPONSIBILITIES INCLUDE: 65% Coordinates building usage for public and private functions.Schedules and conducts tours with prospective clients. Manages building rentals by outside groups and individuals for receptions, wedding ceremonies and receptions, programs, parties, festivals, etc. Coordinates with event planning companies, rental companies, caterers, etc. to ensure success of after-hours events. Ensures events are staffed appropriately in conjunction with the Administrative Program Director I. Acts as on-site event manager/staff supervisor during after-hours events. Works closely with museum support groups to ensure event guidelines are followed. Assists Audio Visual Production Manager when necessary. Assists event coordinator at Capitol Park if necessary. Attends and/or conducts meetings to keep appropriate staff apprised of upcoming after hour paid events. Relays any special needs or instructions regarding after hour paid events. Initiates contracts for building usage and collects fees and donations related to after hour paid events. Submits all event information forms detailing events to the Administrative Program Director 1 for final approval. Assists the Administrative Director 1 In the coordination of the group sales program for the Louisiana State Museum. 20% Relays media Inquiries for information regarding the Louisiana State Museum's exhibits and programming. Facilitates media access when appropriate. Coordinates publicity In conjunction with the Marketing Department of the Department of Culture, Recreation and Tourism for Louisiana State Museum events. Attends event/bridal seminars to promote the Museum as an event venue. May set up non-collection displays, give Informal tours and audio-visual presentations. Updates social media accounts as needed. 10% Fills in as a Tourism Information Counselor as needed for lunch relief support and short staffing support. Attends meetings as advised by the Administrative Program Director I. 5%Performs other duties as assigned. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + 1= I have no experience and/or am uncomfortable communicating effectively + 2= I have limited experience or require assistance to communicate effectively + 3= I can communicate effectively + 4= I can communicate effectively and help others improve their communication 02 CE: Explain your rating by providing specific and relevant examples in the box below. 03 DPf: Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization. + 1= I have no experience and/or am uncomfortable displaying professionalism + 2= I have limited experience or require assistance to display professionalism + 3= I can display professionalism + 4= I can display professionalism and help others improve their ability to display professionalism 04 DPf: Explain your rating by providing specific and relevant examples in the box below. 05 MPr: Rate your ability to manage projects based on our definition: The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline. + 1= I have no experience and/or am uncomfortable managing projects + 2= I have limited experience or require assistance to manage projects + 3= I can manage projects + 4= I can manage projects and help others improve their ability to manage projects 06 MPr: Explain your rating by providing specific and relevant examples in the box below. 07 MR: Rate your ability to manage resources based on our definition: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value. + 1= I have no experience and/or am uncomfortable managing resources + 2= I have limited experience or require assistance to manage resources + 3= I can manage resources + 4= I can manage resources and help others improve their ability to manage resources 08 MR: Explain your rating by providing specific and relevant examples in the box below. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email