Administrative Program Specialist A (Job Appointment) Print (https://www.governmentjobs.com/careers/louisiana/jobs/newprint/4814697) Apply  Administrative Program Specialist A (Job Appointment) Salary $2,978.00 - $5,843.00 Monthly Location Baton Rouge, LA Job Type Classified Job Number 419-205204-AA Department DPS-Office of State Police Opening Date 01/31/2025 Closing Date 2/10/2025 11:59 PM Central + Description + Benefits + Questions Supplemental Information This vacancy is located in Technology and Business Support of the Office of Louisiana State Police. This position may be filled as four (4) year job appointment. AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES: + Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas. + Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. + Working with Financial Information: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization. + Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided. + Solving Problems: The ability to discover solutions to problems. No Civil Service test scoreis required in order to be considered for this vacancy. To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete. * For further information about this vacancy contact: Department of Public Safety ATTN: Human Resources/Aaron Alexander P.O. BOX 66614 Baton Rouge, LA. 70896 Email: Aaron.Alexander2@la.gov "The Department of Public Safety and Corrections, Public Safety Services, is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide (http://www.laworks.net/Downloads/LRS/EmploymentResourceGuide\_2018.pdf) _" Minimum Qualifications MINIMUM QUALIFICATIONS: Three years of experience in administrative services; OR Six years of full-time work experience in any field; OR A bachelor's degree. EXPERIENCE SUBSTITUTION: Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Concepts Function of Work: To perform responsible, administrative functions in support of an organizational unit. OR To manage a specialized departmental or statewide program. Level of Work: Entry. Supervision Received: General from higher-level supervisory personnel. Supervision Exercised: May supervise 1-2 lower level personnel. Location of Work: May be used by all state agencies. Job Distinctions: Note: Agency impact, hierarchy, and reporting relationship patterns will be considered when making allocations to this level. Differs from Administrative Coordinator 4 by the presence of professional duties that involve a variety of administrative functions or responsibility for a specialized departmental or statewide program. Differs from Administrative Specialist--B by the absence of a moderate degree of complexity, impact, or independence in assigned duties and program areas. Examples of Work ADMINISTRATIVE FUNCTIONS Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions: Laundry, Mail Operations, Printing, Telecommunications, Vehicle Management, Dietary, Facility Maintenance, Risk Management, Inventory Control, Purchasing, Records Management, Rentals and Leases, Safety, Security, Budget, Contracts/Grants, Fiscal Management (payroll, payables, receivables, etc.), Information Technology, and Personnel. PROGRAM MANAGEMENT Manages the operations of a departmental or statewide program, including fiscal responsibility for purchasing and budgetary reporting. Establishes, implements, and revises (as necessary) the program's standards and guidelines. Coordinates program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc. Performs certification and eligibility duties as it relates to the program. Ensures program compliance to Federal and State regulations. Administers contracts (such as property leases and service agreements) as they pertain to the program. May supervise a small program support staff. May require a special license and/or continuing education in the program field. May serve as a member of a board or committee relevant to the program's mission. Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career. As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program: Insurance Coverage More information can be found at https://info.groupbenefits.org/ Parental Leave– Up to six weeks paid parental leave More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx Holidays and Leave – State employees receive the following paid holidays each year: + New Year's Day + Martin Luther King, Jr. Day, + Mardi Gras, + Good Friday, + Memorial Day, + Independence Day, + Labor Day, + Veteran's Day, + Thanksgiving Day and Christmas Day. ***** Additional holidays may be proclaimed by the Governor State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase. Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to): + Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system + Teacher's Retirement System of Louisiana (www.trsl.org), + Louisiana School Employees Retirement System (www.lsers.net), among others 01 To ensure compliance with DPS-PSS Policy 01-02.01 Nepotism, no individual may be hired, promoted, demoted or transferred within DPS, if the individual is related to another employee who is, or would be, within their line of supervision. Relative is defined as: child, step-child, sibling, spouse, parent, step-parent, aunt, uncle, niece, nephew, grandchild, grandparent, and any "in law" relationship. Are you related to anyone employed with the Department of Public Safety, Public Safety Services? + Yes + No 02 If you answered "yes" to the above question, please list the name of your relative and relationship. If you answered "no" to the above question, enter N/A. 03 Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas. + I have no experience and/or am uncomfortable communicating effectively + I have limited experience or require assistance to communicate effectively + I can communicate effectively + I can communicate effectively and help others improve their communication 04 Explain your rating by providing specific and relevant examples in the box below. 05 Rate your ability to focus on customers based on our definition: The ability to serve the needs of those who support and/or rely on the services provided. + I have no experience and/or am uncomfortable focusing on customers + I have limited experience or require assistance to focus on customers + I can focus on customers + I can focus on customers and help others improve their ability to focus on customers 06 Explain your rating by providing specific and relevant examples in the box below. 07 Rate your ability to make accurate judgments based on our definition: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards. + I have no experience and/or am uncomfortable making accurate judgments + I have limited experience or require assistance to make accurate judgments + I can make accurate judgments + I can make accurate judgments and help others improve their ability to make accurate judgments 08 Explain your rating by providing specific and relevant examples in the box below. 09 Rate your ability to solve problems based on our definition: The ability to discover solutions to problems. + I have no experience and/or am uncomfortable solving problems + I have limited experience or require assistance to solve problems + I can solve problems + I can solve problems and help others improve their ability to solve problems 10 Explain your rating by providing specific and relevant examples in the box below. 11 Rate your ability to work with financial information based on our definition: The ability to use financial data to guide, drive, and convey the financial standing and/or outlook of an organization. + I have no experience and/or am uncomfortable working with financial information + I have limited experience or require assistance to work with financial information + I can work with financial information + I can work with financial information and help others improve their ability to work with financial information 12 Explain your rating by providing specific and relevant examples in the box below. Required Question Employer State of Louisiana Address For agency contact information, please refer to the supplemental information above. Louisiana State Civil Service, Louisiana, 70802 Phone (866) 783-5462 Website http://agency.governmentjobs.com/louisiana/default.cfm Apply Please verify your email addressVerify Email