Administrative Secretary to the Director of EMS.

Shift Information

Monday- Friday 8:00-4:30pm no weekends

General Summary

Performs diversified administrative secretarial duties for a department head and department as needed.

Duties and Responsibilities

Essential Functions:

Answers telephones, routes callers, takes messages and provides routine information to callers. Types memorandums, policies, committee minutes, manuals, letters, forms, procedures, and other general typing as directed, initiating other documents and correspondence as appropriate. Schedules supervisor's appointments; maintains and updates supervisor's daily calendar. Schedules, coordinates and/or arranges meetings, appointments and/or facilities. Attends meetings and records minutes, as required. Establishes and maintains files and records on an ongoing basis. Compiles data for and prepares regularly scheduled or special reports, analyzes and statements. Enters and/or retrieves data from established computer files or cloud-based systems using knowledge of various computer software applications. Opens and routes incoming mail; distributes correspondence and other material to staff. Orders office supplies as necessary. Greets and directs visitors. May register patients in accordance with established policies and procedures.

Common Expectations:

Maintains established policies and procedures, objectives, quality assessment and safety standards. Maintains professional growth and development. Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through improvement and innovation. Makes travel and lodging arrangements directly or through travel agencies.

Benefits Offered:

Comprehensive health benefits Flexible spending and health savings accounts Retirement savings plan Paid time off (PTO) Short-term disability Education assistance Financial education and support, including DailyPay Wellness and Wellbeing programs Caregiver support via Wellthy Childcare referral service via Wellthy

Qualifications

Minimum Education:

High School Diploma or GED Required

Work Experience:

Less than 1 year 6 Months Required and Secretarial training/general business courses Required

Knowledge, Skills, and Abilities:

Basic computer skills Good interpersonal/communication skills Transcription skills You’re unique and you belong here.

At WellSpan Health, we are committed to treating all applicants fairly and equitably, regardless of their job classification. If you require assistance or accommodation due to a disability, please reach out to us via email at . We will evaluate requests for accommodation on a case-by-case basis. Please note that we will only respond to inquiries related to reasonable accommodation from this email address. Rest assured, all requests for assistance or accommodation are handled confidentially, allowing applicants to share their needs openly and honestly with us.