Located in a historic neighborhood in the nation's capital, Georgetown offers rigorous academic programs, a global perspective, exciting ways to take advantage of Washington, D.C., and a commitment to social justice. Our community is a tight knit group of remarkable individuals interested in intellectual inquiry and making a difference in the world.

Requirements

As a top academic health and science center in the United States, Georgetown University Medical Center seeks to provide, in a synergistic fashion, excellence in education — training physicians, nurses and other health care professionals, as well as biomedical scientists — and cutting-edge interdisciplinary research collaboration, enhancing our basic science and translational biomedical research capacity in order to improve human health. Emphasizing service, we are dedicated to the Catholic, Jesuit principle of cura personalis — “care of the whole person.” Our partnerships with organizations in the region strengthen our work and expand its reach. 

The Administrative Specialist is a front desk position that includes a wide range of duties. This person controls access into the facility for staff, investigators and visitors, answers the main Division of Comparative Medicine telephone as well as the intercom system, and directs calls accordingly. This person also places orders for laboratory animals; prints cage cards. ADditional duties include, but are not limited to:

Order supplies and equipment.

Maintain training database information, sorting mail and performing other administrative office duties as listed below and as requested.

Encompass additional duties to support the new director to include calendar management, meeting schedules, document preparation and review, and other admin task as requested.

Work Interactions

The Administrative Specialist II position is a very important position as it provides administrative support for all staff members of the Division of Comparative Medicine as well as interacts daily with staff, principal investigators, technicians and visitors. The incumbent in this position is the first person people entering the facility interact with. The incumbent must be able to multi task; answering phones, greeting visitors, ascertaining what they need and direct accordingly. In addition, the incumbent is responsible for all weekly animal ordering and departmental supply orders as well as administrative duties. The incumbent will also support administrative functions for the director that requires scheduling meetings, managing calendar request, and document review and preparation. Excellent verbal, written and email communication skills are essential.

Requirements and Qualifications

Three to five years office experience, including answering telephones, meeting/greeting visitors, filing, photocopying, and typing letters and reports

Proficient working with Microsoft Word and Excel, and learning new electronic systems/programs

Ability to multi task with high attention to detail

Ability to work independently on daily tasks/responsibilities while enjoy interacting with the public

Work Mode Designation

This position has been designated as On-Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff and AAP positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work- designation.

Pay Range:

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is:

Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

Current Georgetown Employees:

If you currently work at Georgetown University, please exit this website and login to GMS (gms.georgetown.edu) using your Net ID and password. Then select the Career worklet on your GMS Home dashboard to view Jobs at Georgetown.

Submission Guidelines:

Please note that in order to be considered an applicant for any position at Georgetown University you must submit a resume for each position of interest for which you believe you are qualified. Documents are not kept on file for future positions.

Need Assistance:

If you are a qualified individual with a disability and need a reasonable accommodation for any part of the application and hiring process, please click here for more information, or contact the Office of Institutional Diversity, Equity, and Affirmative Action (IDEAA) at 202-687-4798 or ideaa@georgetown.edu.

Need some assistance with the application process? Please call 202-687-2500. For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement:

Georgetown University is an Equal Opportunity/Affirmative Action Employer fully dedicated to achieving a diverse faculty and staff.  All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, national origin, age, sex (including pregnancy, gender identity and expression, and sexual orientation), disability status, protected veteran status, or any other characteristic protected by law.

Benefits:

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.