Administrative Specialist, Senior Print (https://www.governmentjobs.com/careers/leecounty/jobs/newprint/4806434) Apply  Administrative Specialist, Senior Salary $19.23 - $37.21 Hourly Location Ft Myers, FL Job Type Full-Time Regular Job Number 07423KG Department Library System Opening Date 01/27/2025 Closing Date 2/23/2025 11:59 PM Eastern FLSA Non-Exempt + Description + Benefits + Questions Description The Lee County Library System is seeking an enthusiastic and self-motivated Administrative Specialist, Senior to join our Library Administration team. In this role, you will provide vital administrative support and collaborate closely with all library branches to ensure efficient operations. The ideal candidate will be highly organized, detail-oriented, and possess strong time management skills with the ability to prioritize tasks effectively. Compensation: + Expected hiring range is $25.00 - $31.00 hourly. + Offer based on competencies, experience, and internal equity. Duties and Responsibilities + HR Collaboration: Work closely with Human Resources to manage and execute HR activities and functions with confidentiality, ensuring compliance with policies and procedures. + Hiring Support: Assist Human Resources with the recruitment process by providing support through NEOGOV, including job postings, applications, and onboarding procedures. + Payroll Administration: Manage payroll processing in the Kronos timekeeping system, ensuring accuracy and timely completion. + Personnel Actions: Create, track, and process various personnel actions, such as promotions, transfers, and status changes. + Leave Management: Coordinate with Human Resources to manage specialized leave requests, including Family Medical Leave Act (FMLA), Workers' Compensation, and other leave types, ensuring proper documentation and compliance. + Organizational Chart Maintenance: Maintain and update organizational charts, ensuring accurate reporting of employee structure and roles. + File Management: Keep employee files and personnel records up to date, ensuring all documentation is accurate and organized. + Report Preparation: Prepare and analyze reports from various data sources to assist with operational decision-making and reporting needs. + Material Distribution: Oversee the distribution of materials to library branches, ensuring timely and accurate delivery of necessary resources. + Customer Service: Answer phones, distribute mail, and respond to inquiries from staff, vendors, and the public with professionalism and efficiency. + File Retention: Assist with file retention and organization, ensuring that employee and departmental records are maintained according to policies. + Employee Scheduling: Schedule on-call employees as needed and ensure accurate timesheets are maintained for payroll purposes. + Meeting Space Coordination: Coordinate the scheduling and use of library meeting spaces for county departments and partner agencies. + Special Projects: Support and assist with special projects and other duties as assigned to meet organizational goals and priorities. + Additional Duties: Perform other administrative tasks as needed to support the library system's operations. Education, Experience, Licensing + High School diploma or GED, supplemented by specialized coursework or training equivalent to one year of college in business administration, project or database management, or a related field. + Two years of office administration, clerical, customer service, meeting and event coordination, or project or database management experience . + A valid driver's license and acceptable driving record are required. Supplemental Information Preferred Qualifications: + Exceptional attention to detail and accuracy. + Proficiency in MS Word and Excel. + Strong organizational skills with the ability to manage multiple tasks efficiently. + Excellent written and verbal communication skills. + Ability to build positive working relationships with staff and customers. + Experience using office equipment such as scanners, copiers, and computers. + This position requires a standard 80-hour bi-weekly schedule, Monday through Friday, from 8:00 AM to 5:00 PM. However, flexibility is required, as occasional evening, Saturday, or Sunday hours may be necessary. EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All County employees are required to work before, during, or after an emergency as needed. This may include temporarily being assigned to work and performing duties outside of the normal scope of their position, location and work schedule to fit the needs of the County and its citizens. DISCLAIMER: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this classification. All positions are subject to a criminal background check. A conviction in and of itself may not necessarily preclude employment. Some positions may be subject to a pre-employment drug screening. Certain service members and veterans, and the spouses and family members of such service members and veterans, who claim and meet eligibility requirements of veterans preference, receive preference and priority in employment and are encouraged to apply. Lee County Board of County Commissioners offers a comprehensive, and affordable benefits package. Our Board works in the best interest of employees and strives to provide the most complete, high-quality benefits package available at the lowest possible cost to the employee. Our Board continues to remain steadfast in maintaining one of the lowest levels of employee costs in our area. Lee County's benefits package is offered to both regular Full-time positions and Part-time positions that are regularly scheduled to work 60 hours or more bi-weekly. Medical benefits may be offered to On-Call, Temporary, Seasonal, and Intern employees who meet the Affordable Care Act eligibility criteria. Lee County employees eligible to participate in the Florida Retirement System (FRS) are required to contribute 3% of each paycheck to FRS. If you have retired from the Florida Retirement Pension plan you will not be eligible for renewed membership in either of the FRS retirement plan options. Retirees of the Investment Plan are eligible for renewed membership in the Investment Plan only. FRS reemployment rules apply for both. Below is a brief breakdown of what's included in the benefits package that is offered to our employees. For a more detailed look into our benefits package, please click visit our webpage at www.leegov.com/hr/Documents/Employee%20Benefits/2024%20Benefits/FULLTIME%20ACTIVE%20LCBOCC%202024%20Plan%20Year%20OE%20Guide%20FINAL%20AON%202023.09.12.pdf. To view our employee paid premiums, please visit: https://www.leegov.com/hr/Documents/Employee%20Benefits/2024%20Benefits/2024%20Active%20Employee%20Rates.pdf Health Benefits: • Medical Insurance • Plans include, but are not limited to: routine, preventative, mental health, hospitalization, and prescription drug benefits. • Vision, Fitness, Weight Management, Natural Products and Services, and Hearing discount programs available. • Dental Insurance • Vision Insurance • Flexible Spending Accounts • Medical Reimbursement Account • Dependent Care Reimbursement Account • Pharmacy, including Mail-Order Pharmacy • Informed Health Lines (Nurse Hotline) • Basic Life Insurance (1x or 2x Annual Salary at no cost to employee) • Optional Life Insurance • Long-Term Disability (60% of pre-disability salary at no cost to employee) • Short-Term Disability • Sick Leave Pool • Flu vaccinations • Wellness Programs Financial Benefits: • Florida Retirement System (FRS) • Two Retirement Plan Options: 1) FRS Pension Plan (Defined Benefit) 2) FRS Investment Plan (Defined Contribution) • Deferred Compensation (457) Plans • Financial Savings/Management Programs • Eligible for membership with Suncoast Credit Union • Employee Leave Benefits • Holiday Pay - 11 Paid Holidays Annually • Paid Sick Leave • Paid Vacation Leave • Bereavement & Civic Duty Leave • Family and Medical Leave • Military Family & Medical Leave • Educational Leave Employee Assistance Program Services available to employees that offers guidance, support, resources and information for personal and work-life issues. Confidential and provided at no charge to employees and their dependents. United Way 2-1-1 (Lee County Employee Resource Program) Lee County BOCC has partnered with United Way 211 to provide an Employee Resource Program which assists BoCC employees who may be experiencing distress due to economic hardship, health or other factors. Educational Assistance Reimbursement for coursework taken at an accredited college or university that is designed to enhance the knowledge, skills and abilities relating to the official duties that the employees perform. 01 Do you have any combination of education and experience equivalent to High School graduation or GED equivalent supplemented by specialized courses/training equivalent to completion of one year of college in business administration, project or database management, or a closely related field and two years of office administration, clerical, customer service, meeting and event coordination, or project or database management experience? + Yes + No 02 If you answered "Yes" to Question #1, please provide any additional context or details that may not be captured in your work history. This could include specific achievements, skills, or responsibilities relevant to the role that you’d like to highlight. 03 Do you possess a valid driver's license with an acceptable driving record? + Yes + No Required Question Employer Lee County Government Address P.O. Box 398 ATT: Human Resources Fort Myers, Florida, 33902 Phone (239) 533-2245 Website https://www.governmentjobs.com/careers/leecounty Apply Please verify your email address Verify Email