Administrative Specialist, Senior (Community Development) Print (https://www.governmentjobs.com/careers/leecounty/jobs/newprint/4842689) Apply  Administrative Specialist, Senior (Community Development) Salary $25.00 - $27.88 Hourly Location Fort Myers, FL Job Type Full-Time Regular Job Number 07454LD Department D C D Administration And Support Opening Date 02/21/2025 Closing Date 2/25/2025 11:59 PM Eastern FLSA Non-Exempt + Description + Benefits + Questions Description Join our Team! Are you a detail-oriented professional with a knack for providing high-level administrative support? Join our team as a Senior Administrative Specialist and contribute to the success of our senior management team. In this role, you will perform a wide range of administrative and office support activities, facilitating the efficient operation of the organization. This position is pivotal in managing calendars, scheduling meetings, handling phone calls, preparing documents, and overseeing administrative projects for the DCD Director and Senior Managers. Benefits Include: + Healthcare Coverage: Medical, dental, and vision insurance + Disability Insurance: Both short-term and long-term options + Life Insurance: Including Accidental Death & Dismemberment (AD&D) + Financial Planning: Flexible Spending Accounts for both medical and dependent care + Support Programs: Access to our Employee Assistance Program + Paid Time Off: Enjoy 11 paid holidays, along with generous vacation and sick leave + Recognition and Appreciation: Through our employee appreciation and peer recognition programs + Professional Development: Take advantage of numerous employee development opportunities Duties and Responsibilities The ideal candidate will be a motivated, detail-oriented professional with a passion for administrative support, who demonstrates the ability to be a self-starter. The duties include: + Provide comprehensive administrative support to the DCD Director and Senior Managers, including calendar management, scheduling meetings, answering phone calls, preparing documents, and overseeing various administrative projects. + Organize and attend committee and/or board meetings, prepare agendas, and take minutes during sessions. + Proofread Agenda Item Reports (AIRs) for accuracy, formatting, and completeness, and upload them to the cloud-based agenda management system. + Submit Leave Requests for DCD employees via Kronos, coordinating with the main call center for employees calling in. + Create and track Maintenance Request Work Orders for tasks such as light bulb replacements, window cleaning, restroom upkeep, and elevator repairs, ensuring clear communication with relevant staff. + Submit Office Equipment Help Desk Tickets for issues with copiers, scanners, missing files, etc., and maintain communication with the appropriate team members. + Coordinate and manage travel arrangements, including registration, transportation, accommodation, and reimbursement, ensuring forms are submitted and approved promptly. + Oversee the FMLA process by mailing certification forms, managing tracking sheets, sending intermittent leave slips, and ensuring paperwork is submitted on time. + Schedule and monitor employee performance evaluations, ensuring completion within deadlines and maintaining records. + Update and manage employee information, including the organizational chart, phone list, shared calendars, and email groups. + Assist with Departmental HR Liaison tasks, such as posting job openings, scheduling interviews, onboarding, and managing RPA requests, while maintaining a high level of confidentiality. + Contribute to the annual inventory assessment of fixed assets and equipment. + Assist with payroll-related tasks as needed, including reviewing hours, addressing discrepancies, and providing approval. + Cross-train and offer backup support to other administrative specialists. + Perform additional duties as assigned. Education, Experience, Licensing + Requires any combination of education and experience equivalent to High School graduation or GED equivalent supplemented by specialized courses/training equivalent to completion of one year of college in business administration, human resources, or closely related field and two years clerical, customer service, administrative or closely related office support experience. + Possession of a valid driver's license with an acceptable driving record is required. Supplemental Information + Familiarity with regulations and processes related to zoning, development, planning, construction, or permitting is a plus. + Exceptional written and verbal communication skills to effectively engage with a variety of stakeholders. + Proficient in computer software and Microsoft Office Suite including Word, Excel, PowerPoint, and Office. + Meticulous attention to detail and a high level of accuracy. + High degree of professionalism and confidentiality in all tasks. + Self-motivated and able to manage tasks autonomously. + Ability to handle sensitive tasks with a positive attitude and discretion. + Skilled in prioritizing tasks and managing multiple assignments simultaneously, ensuring deadlines are met. + Proactive problem-solver, adaptable and a self-starter. + Capable of working independently and collaboratively in a team environment, open to collaboration with others. The work hours and days for this position are Monday through Friday, 7:30 AM to 4:00 PM. EMERGENCY RESPONSE/RECOVERY ACTIVITIES: All County employees are required to work before, during, or after an emergency as needed. This may include temporarily being assigned to work and performing duties outside of the normal scope of their position, location and work schedule to fit the needs of the County and its citizens. DISCLAIMER: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this classification. All positions are subject to a criminal background check. A conviction in and of itself may not necessarily preclude employment. Some positions may be subject to a pre-employment drug screening. Certain service members and veterans, and the spouses and family members of such service members and veterans, who claim and meet eligibility requirements of veterans preference, receive preference and priority in employment and are encouraged to apply. Lee County Board of County Commissioners offers a comprehensive, and affordable benefits package. Our Board works in the best interest of employees and strives to provide the most complete, high-quality benefits package available at the lowest possible cost to the employee. Our Board continues to remain steadfast in maintaining one of the lowest levels of employee costs in our area. Lee County's benefits package is offered to both regular Full-time positions and Part-time positions that are regularly scheduled to work 60 hours or more bi-weekly. Medical benefits may be offered to On-Call, Temporary, Seasonal, and Intern employees who meet the Affordable Care Act eligibility criteria. Lee County employees eligible to participate in the Florida Retirement System (FRS) are required to contribute 3% of each paycheck to FRS. If you have retired from the Florida Retirement Pension plan you will not be eligible for renewed membership in either of the FRS retirement plan options. Retirees of the Investment Plan are eligible for renewed membership in the Investment Plan only. FRS reemployment rules apply for both. Below is a brief breakdown of what's included in the benefits package that is offered to our employees. For a more detailed look into our benefits package, please click visit our webpage at www.leegov.com/hr/Documents/Employee%20Benefits/2024%20Benefits/FULLTIME%20ACTIVE%20LCBOCC%202024%20Plan%20Year%20OE%20Guide%20FINAL%20AON%202023.09.12.pdf. To view our employee paid premiums, please visit: https://www.leegov.com/hr/Documents/Employee%20Benefits/2024%20Benefits/2024%20Active%20Employee%20Rates.pdf Health Benefits: • Medical Insurance • Plans include, but are not limited to: routine, preventative, mental health, hospitalization, and prescription drug benefits. • Vision, Fitness, Weight Management, Natural Products and Services, and Hearing discount programs available. • Dental Insurance • Vision Insurance • Flexible Spending Accounts • Medical Reimbursement Account • Dependent Care Reimbursement Account • Pharmacy, including Mail-Order Pharmacy • Informed Health Lines (Nurse Hotline) • Basic Life Insurance (1x or 2x Annual Salary at no cost to employee) • Optional Life Insurance • Long-Term Disability (60% of pre-disability salary at no cost to employee) • Short-Term Disability • Sick Leave Pool • Flu vaccinations • Wellness Programs Financial Benefits: • Florida Retirement System (FRS) • Two Retirement Plan Options: 1) FRS Pension Plan (Defined Benefit) 2) FRS Investment Plan (Defined Contribution) • Deferred Compensation (457) Plans • Financial Savings/Management Programs • Eligible for membership with Suncoast Credit Union • Employee Leave Benefits • Holiday Pay - 11 Paid Holidays Annually • Paid Sick Leave • Paid Vacation Leave • Bereavement & Civic Duty Leave • Family and Medical Leave • Military Family & Medical Leave • Educational Leave Employee Assistance Program Services available to employees that offers guidance, support, resources and information for personal and work-life issues. Confidential and provided at no charge to employees and their dependents. United Way 2-1-1 (Lee County Employee Resource Program) Lee County BOCC has partnered with United Way 211 to provide an Employee Resource Program which assists BoCC employees who may be experiencing distress due to economic hardship, health or other factors. Educational Assistance Reimbursement for coursework taken at an accredited college or university that is designed to enhance the knowledge, skills and abilities relating to the official duties that the employees perform. 01 Do you have any combination of education and experience equivalent to High School graduation or GED equivalent supplemented by specialized courses/training equivalent to completion of one year of college in business administration, human resources, or closely related field and two years clerical, customer service, administrative or closely related office support experience.? + Yes + No 02 Could you describe how your educational background and professional experience align with the qualifications required for this role? 03 Do you possess a valid driver's license with an acceptable driving record? + Yes + No Required Question Employer Lee County Government Address P.O. Box 398 ATT: Human Resources Fort Myers, Florida, 33902 Phone (239) 533-2245 Website https://www.governmentjobs.com/careers/leecounty Apply Please verify your email address Verify Email