NY HELP Yes Agency Information Technology Services, Office of Title Administrative Specialist 1/Trainee (NY HELPS) - 8631 Occupational Category Clerical, Secretarial, Office Aide Salary Grade 18 Bargaining Unit PS&T - Professional, Scientific, and Technical (PEF) Salary Range From $52198 to $82656 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Non-competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8 AM To 5 PM Flextime allowed? No Mandatory overtime? No Compressed workweek allowed? Yes Telecommuting allowed? Yes County Albany Street Address State Campus, Bldg 12, Flr 1 City Albany State NY Zip Code 12226 Duties Description Under the direction of the Deputy Executive Director/Manager Information Services, SG-NS, within the Office of Information Technology Services Dedicated Support division, Sector C bureau, the Administrative Specialist 1, SG-18, will be responsible for executive administrative support for the leadership team and will assume a wide variety of administrative functions and key operational tasks for the office. Specific duties include, but are not limited to:• Prepare routine reports and research new technology initiatives for the dedicated team leadership. Prepare reports including tabular and statistical data as appropriate.• Interact extensively with executives of state agencies, departments, offices, division, boards, commissions, and other entities or their representatives, in communicating a wide range of topics on behalf of the office of the PED. Assemble briefing materials on behalf of the PED and assist in ensuring that leadership is fully briefed on issues and concerns of the State agencies.• Coordinate meetings with internal staff as well as Governor’s Office officials and executive staff from other agencies and from the private sector.• Review incoming correspondence to the leadership, assemble relevant background information as necessary and draft responses as assigned. Prepare routine responses without direction and drafts responses on more complex issues as directed.• Provide leadership with information and assistance regarding office matters such as procedures and forms. Assist in the development and implementation of new procedures.• Adhere to all State, ITS policies and agency information bulletins. • Conduct themselves in a way to model agency values; customer-driven integrity, innovation, professionalism, accountability, teamwork, continuous improvement. Minimum Qualifications NYS HELPS:Administrative Specialist Trainee 1 (equated to salary grade 14)*-A bachelor’s degree or higherAdministrative Specialist Trainee 2 (equated to a salary grade 16)*-A bachelor's degree and one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.Administrative Specialist (salary grade 18)-A bachelor's degree and two years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.NOTE: This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).Transfer: Open to NYS employees with one year of permanent, contingent permanent, or 55b/c service as an Administrative Specialist 1, SG-18; OR who are in a title SG-16 or above deemed administrative under Section 52.6 of the Civil Service Law; OR in a title approved for transfer under Section 70.1 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two grades.Reinstatement: If you previously served in this title or in a title otherwise transferable to this title, you may be reinstated pursuant to Civil Service Law. If you left state service less than one year ago, there reinstatement request from a state agency will usually be approved by the Department of Civil Service. If you left state service more than one year ago, the reinstatement must also be approved by the Civil Service Commission.55b/c Appointment: This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must possess the minimum qualifications and a current 55b/c eligibility letter. For 55 b/consideration, candidates must satisfy at least one of the Open Competitive qualifications listed below.*Successful completion of a two-year traineeship leads to appointment as an Administrative Specialist 1, SG-18. Additional Comments Fingerprinting and background check are required for employment with ITS.Benefits of Working for NYSGenerous benefits package, worth 65% of salary, including:Holiday & Paid Time Off-Thirteen (13) paid holidays annually-Up to thirteen (13) days of paid vacation leave annually-Up to five (5) days of paid personal leave annually-Up to thirteen (13) days of paid sick leave annually for PEF-Up to three (3) days of professional leave annually to participate in professional development.Health Care Benefits-Eligible employees and dependents can pick from a variety of affordable health insurance programs-Family dental and vision benefits at no additional costAdditional Benefits-New York State Employees’ Retirement System (ERS)Membership-NYS Deferred Compensation-Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds-Public Service Loan Forgiveness (PSLF)-And many more.For the duration of the NY HELPS Program, this title maybe filled via a non- competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they are applying. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.Some positions may require additional credentials or a background check to verify your identity. Some positions may require additional credentials or a background check to verify your identity. Name ITS Human Resources Telephone 518-473-0398 Fax 518-402-4924 Email Address PostingResponses@its.ny.gov Address Street NYS Office of Information Technology Services Empire State Plaza, Swan Street Building, Core 4, Floor 1 City Albany State NY Zip Code 12220 Notes on Applying To apply, please submit a cover letter and resume which clearly describe how you qualify. Please indicate that you are applying for Administrative Specialist 1/Trainee Ref #8631 in the subject of your email.Your Social Security number may be requested to confirm your eligibility.