Summary The FRTIB is looking for a highly qualified and motivated individual to serve as an Administrative Specialist. This Job Opportunity Announcement (JOA) may be used to fill other Administrative Specialist, GS-0301-7/9 positions within the FRTIB in the same geographical location with the same qualifications and specialized experience. Responsibilities This vacancy is also being announced concurrently with vacancy announcement FRTIB-24-DE-061-12554429 under Delegated Examining procedures. NOTE: Applicants must apply separately for each announcement in order to be considered. The major duties of the position are: Apply analytical and evaluative methods to improve organizational performance and efficiency and identifies, weighs, and resolves procedural, straightforward issues or problems for management. Identifies and gathers organizational and process information for the purposes of improving the performance of internal administrative operations, business practices, and management systems. Assists in the creation and maintenance of the OPR office budget and financial records, including expenses for supplies, travel, procurements, subscriptions, and information technology. Reviews and analyzes office level administrative policies and desk procedures, clarifying guidelines and making recommendations to policies and procedures. Other administrative duties to include but not limited to: Receiving and screening incoming telephone calls, email requests, and visitors, prepares correspondence, reports, and other written material, Arranges meetings and conferences for the Director with officials and other staff. Coordinates all travel arrangements for the Director, and other office staff. Acts as the primary Government Purchasing Card (GPC) holder for OPR. Requirements Conditions of Employment U.S. citizenship is required. All qualification requirements must be met by 10/07/2024. Your application package will not be considered if it is missing any of the required documents listed under the "Required Documents" tab. Failure to submit required documentation will impact your eligibility for this position. If you have any concerns or questions regarding required documents, please contact FRTIB Operations (contact information is noted below in this announcement) prior to the closing date of this announcement. Probationary Period. One-year probationary period may be required. Selective Service. If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Background Suitability Investigation. Continued employment is contingent upon satisfactory completion of a background investigation and the granting of a federal suitability or security clearance. If selected, you may be offered tentative employment until the background investigation has been fully adjudicated. Applicants who have held a General Schedule (GS) position within the last 52 weeks must meet the Time-in-Grade Requirement, which is 52 weeks of federal service at the next lower grade, GS-05 for GS- 07 and GS-07 for GS-09. Special selection priority consideration will be given under the Career Transition Assistance program (CTAP) and the Interagency Career Transition Assistance Program (ICTAP) to well-qualified surplus or displaced candidates within the local commuting area. Qualifications To qualify for this position, applicants must meet the Specialized Experience as described below. Specialized Experience: Applicants must have at least one year of full-time specialized work experience comparable in scope and responsibility to the next lower level (equivalent to the GS-05) in the federal government. Specialized experience is defined as:(1) providing administrative support in the areas of correspondence management, office operations and travel; (2) interpreting and applying administrative policies and procedures to provide accurate and timely guidance to supervisors and employees; (3) records management; creating budget estimates and projections, and monitoring; using the Microsoft Office Suite to create and update documents, spreadsheets and presentations; (4) drafting written correspondence to convey information and guidance on administrative processes and procedures; and, consolidating general meeting and budget materials for management review. OR 1 full year of graduate level education or superior academic achievement. GS-09: Specialized Experience: Applicants must have at least one year of full-time specialized work experience comparable in scope and responsibility to the next lower level, GS- 07, in the federal government. Specialized experience is defined as:(1) providing administrative support in the areas of correspondence management, office operations and travel; (2) interpreting and applying administrative policies and procedures to provide accurate and timely guidance to supervisors and employees; (3) records management; creating budget estimates and projections, and monitoring; using the Microsoft Office Suite to create and update documents, spreadsheets and presentations; (4) drafting written correspondence to convey information and guidance on administrative processes and procedures; and, consolidating general meeting and budget materials for management review. OR GS-09 - master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if related *Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations. Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Specialized experience must meet 52 weeks equivalent to the next lower grade level. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Education If there is an education requirement, or if you are using your education to qualify for this position, you must provide your transcripts to support your educational claims. Transcripts may be unofficial copies, but they must come from an accredited college or university, and they also must include course names and the number of credit / semester hours. Click here to search the database of accredited institutions. Foreign Education. If you are using education completed at foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in the interpretation of foreign education programs. Foreign education must be deemed equivalent to that gained at an accredited U.S. education program. For further information visit the U.S. Department of Education's website concerning foreign qualifications. Additional Information This job announcement will close when we have received 150 applications, which may be sooner than the listed closing date. The FRTIB offers wonderful benefits and work/life-balance flexibilities to help empower and reflect respect for our employees. Our comprehensive benefits package includes paid time off*, life insurance, health benefits, and participation in the federal retirement system. We offer, as applicable, flexible work hours, telework, annual and sick leave, transit and childcare subsidies, free and confidential employee assistance and occupational health referral services, free on-site fitness center, and off-site fitness membership reimbursement. Further benefits and flexibility details are located here: FRTIB Employee Benefits. The FRTIB offices are conveniently located within a few blocks of the Union Station metro station. In addition, private parking is available in the building at the posted daily and monthly rates. Relocation expenses are not authorized for this position; however, other recruitment incentives may be authorized.