Position Summary: Performs a range of administrative and clerical duties in support of the agency’s/department’s and/or manager’s goals and objectives. 

Job Responsibilities (check any applicable):

     ☐ Administrative Support

           Provides support and handles routine administrative tasks for department

           including correspondence (Microsoft, Outlook, Excel or Office Suite etc.)   

     ☐ Billing / Financial

           Handles submission & processing of accurate and timely data entry

           for clients, basic accounting duties, demonstrating basic understanding 

           of accounting fundamentals, principles and practices

     ☐ Scheduling

           Provides basic routine office duties including managing and coordinating calendars 

           for department, scheduling of clients and meetings with accuracy and in a timely manner

     ☐ Data Entry

           Responsible for data entry and databases for department ensuring accuracy and integrity 

           of data entered; entering of client / customer data into the appropriate system 

     ☐ Scanning /Copying /Filing

           Responsible for routine scanning and copying of documents as requested to 

           support department; completes filing of basic department and client correspondence routinely

           with accuracy and in a timely manner to achieve deadlines

     ☐ Reports

           Prepares basic reports and presentations in a timely manner to meet reporting requirements

     ☐ Projects

           Coordinates and manages simple projects for department and supports management 

           in business activities; may perform special projects of a basic to moderate skilled nature

     ☐ Customer Service

          Ensures client, customer and department needs are being met through providing 

          excellent customer service; responsible for answering phones, greeting visitors 

          and managing front desk on a routine basis

     ☐ Other Duties as Assigned

Required Knowledge, Skills and Abilities:

Strong written and verbal communication skillsStrong customer service skillsBasic to intermediate computer skills; intermediate knowledge of formats and formulas, graphics, tables, computation, formatting and other applications in word processing and spreadsheetsAdhere to acceptable professional/clinical boundaries and confidentiality Basic administrative clerical skills (e.g. general office duties, reception and record keeping)Ability to learn contract specificationsExcellent English and grammar compositionGeneral organizational and analytical skills Ability to multi-taskHighly self-motivated and able to work proactively independently and as a teamOther duties as assigned

Job Requirements:

High School Diploma or High School Equivalency 0 to 2 years’ experience in administrative role

Essential Functions/Physical Demands:

Positional: Driving in accordance with job duties assigned. Infrequent standing and walking. Constant sitting.Gross Mobility: Rare climbing, or crawling. Infrequent balancing, stooping, kneeling, or crouching. Frequent to constant reaching and handling.Sensory: Rare tasting/smelling. Infrequent use of color vision. Occasional use of far visual acuity, depth perception, and field of vision. Frequent use of near and midrange visual acuity, and visual accommodation. Frequent to constant talking.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or on the basis of disability.