The University of Maine at Presque Isle seeks a Medical Administrative Specialist CL 2 to work for the UMPI Student Health Center. This individual will collaborate with professionals in the Emerson Hall Annex regarding health and wellness for the campus community. The position will provide support for the Health Center Monday through Friday 8:00 am-1:00 pm in a Part-Time capacity. The Student Health Center is located in the Emerson Hall Annex. It provides students with a range of on-campus professional medical services. This person will assist with the management of the Health Center, including patient referrals, scheduling appointments, ordering supplies, managing relevant databases, contributing to student education and communication, as well as providing needed coverage for the office. The purpose of the position is to support the healthcare professionals in the Health Center while offering administrative aid. They will manage student records, schedule appointments, work with students on submitting their immunizations into appropriate databases, and maintain data regarding non-compliant students. The position will work closely with the Student Life Executive Assistant, the Director of the Health Center, and Counseling Services to provide communication and support for the University campus community. The term will be the entire calendar year. Hours per week not to exceed: 25 Hours The starting rate for this part-time, on-campus position is $18.22 for a new hire or the appropriate transfer rate for a current employee within the ACSUM collective bargaining unit. In addition, the University will contribute up to a 4% matching contribution to the UMS retirement plan. Additional benefits include medical, dental, vision, and tuition waiver programs for employees and dependents. The UMS is a recipient of the Wellness Councils of America’s Well Workplace Award and offers a wellness program. Visit our benefits website to learn more. Key Responsibilities include (not limited to): + Helps patients by providing information, assistance, and appointment scheduling. + Verifies patient information by interviewing patients, recording medical history, and confirming the information presented. + Responsible for processing patient data into the University of Maine Point and Click system as well as verifying student compliance in Campus Solutions. + Secures patient information and maintains patient confidentiality by completing and safeguarding medical records; completing diagnostic coding and procedure coding; and keeping patient information confidential. + Works with the Director to provide educational programming relating to the Health Center. + Maintains a safe, secure, and healthy work environment by establishing and following standards and procedures and complying with legal regulations. + Coordinating department purchasing and Processing purchase orders and posting accounts for billing. + Keeps supplies ready by inventory, stock, date, ordering and tracking supplies, and verifying receipts for the nursing office. + Keeps equipment operating by following operating instructions, troubleshooting breakdowns, maintaining supplies, performing preventive maintenance, and calling for repairs, updates job knowledge by participating in educational opportunities and reading professional publications. + Serves and protects the practice by adhering to professional standards; facility policies and procedures; and federal, state, and local requirements. + Assists with additional office procedures and administrative tasks as instructed, including office coverage when other staff members are called away + Provides excellent customer service to students and visitors. + Assists with coverage of the Emerson Annex office throughout business hours. + Provides support to Counseling Services as needed. + Completes other duties as assigned. Qualifications Required + Education and experience: High school diploma or equivalent (G.E.D.) AND sufficient experience, including two years administrative support experience. + Excellent verbal and written communication skills + Ability to prioritize competing demands and able to meet deadlines + Ability to work both independently and as a member of a team + Ability to maintain confidentiality + Capable of working with sensitive information, including sensitivity to students with health-related issues + Capacity to work in a fast-paced environment Preferred + Familiar with medical terminology + Familiar with HIPAA and FERPA laws + Knowledge of Castle Branch system, Point and Click, Mainstreet, and Campus Solutions. + Knowledge of Excel and Google Sheets for medical documentation + Experience with the Google Workspace applications For all job requirements and required duties please review the complete job description (https://mycampus.maine.edu/documents/10217/12556251/UMS+Administrative+Specialist+05-02-2012.docx/0b8e38cc-2f8c-2097-4a90-0448191104ec) . To apply click on "Apply Now" below or visit the UMPI Careers Page at http://umpi.careers.maine.edu/ . For your application to be considered complete, you must submit a cover letter and a resume. Finalist candidates will be asked to provide names and contact information for references. Complete applications must be submitted no later than September 30, 2024 . Materials received after that date will be considered at the discretion of the University. The University is not able to consider applicants who require Visa sponsorship support. A background screening will be conducted for the successful candidate. About the University For more than a century, the University of Maine at Presque Isle has been helping students find their path to great professional careers providing its 1,300 traditional and non-traditional students from all areas of the state, country, and world with life-changing opportunities in a caring, small-university environment. Further information about the University of Maine at Presque Isle can be found at https://www.umpi.edu/ The university sits on 150 acres surrounded by the rolling hills and potato fields of northern Maine and the university strives to be the region’s premier learning institution while helping to stimulate cultural and economic development in Aroostook County and the State of Maine. The university serves as an educational and cultural center for the area and its facilities are utilized for lectures, programs, concerts, dance performances, exhibits, and plays that benefit the entire region. Learn more about what Aroostook County has to offer here (https://visitaroostook.com/) . Clery Act- The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University’s crime statistics for the past three calendar years; and disclosures regarding the University’s current campus security policies. You may view the University’s Annual Security Report (https://www.umpi.edu/files/offices/security/annual-security-report.pdf) . If you have any questions, contact Safety and Security 111 Campus Center 181 Main St., Presque Isle, ME 04769 Phone: (207) 768-9580 Equal Opportunity Statement- In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207-581-1226. TTY 711 (Maine Relay System). About the University of Maine System The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS (https://www.maine.edu/strategic-plan/) and the state of Maine. Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the Maine Office of Tourism website (https://visitmaine.com/plan-your-visit/relocating-to-maine) .