The University of Maine System is accepting applications for an Administrative Specialist (Conf) CL2 (Administrative Specialist). The Administrative Specialist handles essential administrative tasks such as maintaining employee records, triaging payroll, benefits, and general employment-related questions, coordinating recruitment efforts, and managing onboarding procedures. Additionally, they act as a point of contact for the Office of Human Resources and contribute to improving workplace efficiency. This position will sit on the University of Maine at Presque Isle campus in the Office of Human Resources (HR). Key Responsibilities Include: + Handle incoming calls, emails, and correspondence related to HR inquiries. + Composes, edits, organizes, and reviews a variety of standard and/or specialized correspondence, reports, documents, applications, forms, memos, and/or other applicable materials. Items may include assisting with new hire information for press releases, communications for the internal campus newsletter, etc. + Organizes and maintains records, including creating, scanning, and maintaining confidential department/employee files such as performance reviews. + Assisting with recruitment efforts, including (but not limited to) creating job postings, external and internal position advertising, and interview coordination. + Coordinate pre-employment checks including background checks and post-offer physicals. + Prepare and distribute offer letters and onboarding materials for new hires. + Assisting with employee onboarding tasks such as (but not limited to) verifying worker authorization forms (Form I-9), onboarding emails to campus stakeholders, and troubleshooting technical issues with new employees. + Supporting employee engagement initiatives and activities including planning and purchasing. + Supporting employee wellness initiatives including managing Gentile Hall fitness vouchers. + Managing accounts payable to include purchase order processing and invoice setups. + Tracking and monitoring the staff development budget. The hours are Monday through Friday from 8 AM to 4:30 PM. This position reports to the Director of Human Resources and is an integral part of a dynamic team. Salary: The starting wage for this position is $18.86 an hour (non-negotiable) for a new hire or the appropriate transfer rate for a current employee ACSUM/COLT unit member with the University of Maine System. Benefits: The University of Maine System offers a highly competitive benefits package that includes (but is not limited to): + 13 paid holidays plus earned vacation and sick time + Health, Dental, and Vision insurance + Short-term disability insurance and employer-paid long-term disability insurance + Employer-paid basic life insurance and supplemental life insurance + Tuition waiver program for employees and their dependents (spouse, domestic partner, and dependent children) + 403(b) retirement plan with employer contribution To learn more, please review the Benefits Information Summary (https://drive.google.com/file/d/15jDgZW5I7CglYgTPBgoc4GVTTHCE1LYG/view?usp=drive\_link) . Qualifications Required: + High school diploma or equivalent (G.E.D.) AND sufficient experience, including two years of administrative support experience. + Attention to detail. + Strong communication and problem-solving skills. + Handling sensitive information with confidentiality and discretion. How to Apply Materials must be submitted via “Apply Now” below. You will need to complete an application and upload the following: + A cover letter that describes your experience, interests, and suitability for the position. + A resume/curriculum vitae. Important items to know about the recruitment process: + Review of applications will begin immediately. For full consideration, materials must be submitted by March 7, 2025. + Materials received after the initial review date will be reviewed at the discretion of the University. + The successful applicant is subject to appropriate background screenings. + We are not able to consider applicants who require Visa sponsorship. In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity, or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207-581-1226. TTY 711 (Maine Relay System). About the University of Maine System The University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS (https://www.maine.edu/strategic-plan/) and the state of Maine. Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the Maine Office of Tourism website (https://visitmaine.com/plan-your-visit/relocating-to-maine) .