The Administrative Specialist (Senior or I) provides administrative support in the Information Services department at St. Jude Children's Research Hospital for tasks including office management, vendor coordination, report and document preparation, departmental visitation and recruitment, faculty support, and communication/telephone calls. Senior Administrative Specialist Job Responsibilities: Provide day to day administrative support like responding to calls, managing/tracking office supplies, document formatting & editing, mails, tracking and maintaining vendor contracts, scheduling meetings etc., independently. Coordinate with external vendors to support event organization for own team/department. Manage standard communication with internal/ external members on routine matters. Create standard reports related to budget and variance, expenses etc., ensure documentation and data management while protecting confidentiality where needed. Support a faculty member or leader(s) with activities related to scheduling, communication, managing lab set up, grants etc. as appropriate within own scope of work. Support in recruitment process by developing & coordinating itineraries for departmental visitors or new recruits. Perform other duties as assigned to meet the goals and objectives of the department and institution. Maintains regular and predictable attendance. Senior Administrative Specialist Minimum Education and/or Training: High school diploma/GED required. Bachelor's degree preferred. Senior Administrative Specialist Minimum Experience: Minimum Requirement: 4+ years experience in administration or related areas. Experience Exception: Bachelor's degree with no experience required. Significant experience in planning and coordinating department or organization-wide events/ meetings preferred. Substantial experience working with office technologies, including Microsoft Office (Outlook/Word/ Excel/PowerPoint, etc.) preferred. Strong organizational and time management skills, with the ability to multitask and prioritize effectively. Strong interpersonal and verbal and written communication skills. Ability to carry out broad assignments with minimal supervision. Flexibility to adapt to shifting priorities. Some experience with activities involving planning, organizing and coordinating is important. Experience with tasks that involve managing routine or repetitive activities, high attention to detail and clear communication are critical. Administrative Specialist Job Responsibilities: Support administrative tasks like managing calendars, scheduling meetings, travel, document formatting and editing, tracking and maintaining vendor contracts, coordination with other teams etc. Prepare and manage reports related to budget, expenses etc., seeking guidance as needed. Manage telephone calls/voicemails and communicate messages as needed. Act as a point of contact for routine administrative tasks like ordering office supplies etc. Support in recruitment process by coordinating itineraries for departmental visitors or new recruits. Perform other duties as assigned to meet the goals and objectives of the department and institution. Maintains regular and predictable attendance. Administrative Specialist Minimum Education and/or Training: High School Diploma/GED required. Bachelor's Degree preferred. Administrative Specialist Minimum Experience: Minimum Experience: 2+ years experience in administration or related field. Experience Exception: Bachelor's degree and no experience. Significant experience in planning and coordinating department or organization-wide events/ meetings preferred. Substantial experience working with office technologies, including Microsoft Office (Outlook/Word/ Excel/PowerPoint, etc.) preferred. Strong organizational and time management skills, with the ability to multitask and prioritize effectively. Strong interpersonal and verbal and written communication skills. Ability to carry out broad assignments with minimal supervision. Flexibility to adapt to shifting priorities. Compensation In recognition of certain U.S. state and municipal pay transparency laws, St. Jude is including a reasonable estimate of the compensation range for this role. This is an estimate offered in good faith and a specific salary offer takes into account factors that are considered in making compensation decisions including but not limited to skill sets, experience and training, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be hired at or near the top of the salary range and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current salary range is $22.00 - $38.50 per hour for the role of Administrative Specialist (Senior or I). Explore our exceptional benefits! Diversity, Equity and Inclusion St. Jude Children’s Research Hospital has a diverse, global patient population and workforce, built on the principles of diversity, equity and inclusion. Our founder Danny Thomas envisioned a hospital that would treat children of the world—regardless of race, religion or a family’s ability to pay. Learn more about our history and commitment. Today, we continue the mission to advance cures and means of prevention for pediatric catastrophic diseases through research and treatment. As we accelerate this progress globally, we believe our legacy of diversity, equity and inclusion is foundational to success. With the commitment of leaders at all levels of the organization, we strive to ensure the St. Jude culture, leadership approaches and talent processes are equitable and culturally responsive. View our Diversity, Equity and Inclusion Report to learn about the hospital’s roots in diversity, equity and inclusion, where we are today and our aspirations for an even better future. St. Jude is an Equal Opportunity Employer No Search Firms St. Jude Children's Research Hospital does not accept unsolicited assistance from search firms for employment opportunities. Please do not call or email. All resumes submitted by search firms to any employee or other representative at St. Jude via email, the internet or in any form and/or method without a valid written search agreement in place and approved by HR will result in no fee being paid in the event the candidate is hired by St. Jude.