The Administrative Supervisor is responsible for overseeing the day-to-day administrative operations of the Fort Lauderdale office (FLO) together with the Office Partner In-charge (OPIC) to ensure organizational effectiveness and efficiency. The individual will also liaison with other PKFOD departments ensuring a seamless flow of information and resources. Duties include but are not limited to:

ESSENTIAL DUTIES:

Administrative Management

Front Desk Management: Oversee the daily operations of the reception area including, managing incoming calls, directing visitors, and handling inquiries in a timely manner. This also includes serving as an effective communication hub for the office, providing excellent customer service to visitors, clients, and staff. Office Administration: Oversee day-to-day administrative tasks, including managing office supplies, equipment, and facilities. Scheduling and Coordination: Manage calendars, schedule meetings, and coordinate events for senior management and cross-functional teams. Document Management: Maintain and organize company documents, records, and files to ensure easy access and compliance with legal requirements. Vendor Management: Handle relationships with external vendors, including negotiating contracts, managing service agreements and liaison with PKFOD finance department to ensure timely payments.

Business Development Support

Market Research: Collaborate with the Partners and business development team to conduct market research, identify opportunities, and analyze industry trends. Strategy Development: Assist in developing business development strategies to expand the firm's market presence and drive growth. Client Relations: Support the Partners in managing client relationships and attend networking events. CRM System Management: Use of CRM systems to manage customer data, track interactions, and optimize customer engagement strategies.

Communications Coordination

Human Resources: Work together with HR recruiters to facilitate both Campus & Experienced hire recruitment processes and onboarding new team members. Collaborate with HR to coordinate firmwide/local office events. Information Technology (IT): Work with IT to ensure it is supporting operational needs as well as timely resolution of technical issues to minimize downtime. Marketing: Collaborate with the marketing leadership team ensuring marketing materials and events are appropriately planned and executed.

QUALIFICATIONS:

BA/BS degree in Business Administration, Management or related field from an accredited college/university required. 5+ years’ experience in a supervisory/managerial or administrative role. Experience working in a public accounting or professional services firm preferred. Proficiency in office software, including Outlook, Teams, Adobe, MS Office Suite (Word, Excel, PowerPoint). CRM system experience a plus. Strong leadership, organizational, and time management skills. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Detail-oriented with a commitment to accuracy. Ability to multitask and prioritize tasks effectively. Professionalism and strong interpersonal skills. Strong problem-solving skills. Ability to handle sensitive information confidentially. Ability to travel to off-site Firm events as needed.

PKFOD is an equal opportunity employer. The Firm is committed to providing equal employment opportunity to all persons in connection with hiring, assignment, promotion, compensation or other conditions of the employment relationship regardless of race, color, age, sex, marital status, disability, pregnancy, citizenship, philosophy/religion, national origin, sexual orientation, gender identity, military or veteran status, political affiliation or belief, or any other status protected by federal, state or local law.

To all staffing agencies: PKF O'Connor Davies, LLP (“PKFOD”) will not be utilizing agencies to staff this position. Please do not forward resumes to PKFOD partners and/or employees at any of our locations regarding this position. Any recruiter who would like to partner with PKFOD on other positions must have an updated contractual agreement with PKFOD through the Director of Talent Acquisition. Please be reminded, PKFOD is not responsible for any fees related to unsolicited resumes. All unsolicited resumes will become the property of PKFOD.

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