ADMINISTRATIVE SUPPORT POSITION DESCRIPTION

  

Department:   Office

Location:          348 New County Road, Secaucus, NJ

Reports to:      Human Resources Manager

FLSA Status:   Non-Exempt

Prepared By:   Human Resources

Date:                 December 31, 2024

 

SUMMARY

Seeking a detail-oriented individual to perform administrative tasks including answering phones, filing documents, data entry, managing office supplies, and providing general office support.

 

 ESSENTIAL DUTIES AND RESPONSIBILITIES

 Other duties may be assigned.

Reception duties: Answering and directing incoming phone calls, greeting visitors, providing basic information File management: Maintaining accurate filing systems, retrieving and distributing documents Data entry: Inputting information into computer systems, updating databases Mail handling: Sorting and distributing incoming mail, preparing outgoing mail Copy and scan operations: Making copies of documents, scanning files Office support: Maintaining office supplies inventory, ordering replacements Basic administrative tasks: Creating and distributing simple documents, preparing reports as needed Calendar management: Scheduling appointments and meetings

 

QUALIFICATIONS

 To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

PREFERRED EDUCATION and/or EXPERIENCE

0 - 2 years working in an administrative role. High school diploma or GED required. Bachelor’s Degree or currently pursuing preferred. Working knowledge of the construction industry is a plus.

 

 PREFERRED SKILLS AND ABILITIES

Excellent organization, communication, customer service and interpersonal skills Scheduling and time management skills Strategic, analytical, and multi-tasking skills Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word, and Excel).

 

REQUIRED ATTRIBUTES

The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.

Must demonstrate integrity, honesty, professionalism, and appropriate concern regarding dissemination of sensitive and confidential Must have the ability to make sound decisions and produce accurate and timely results in Must prioritize and organize work in a fast-paced multi-task Must monitor and analyze data and solve problems on a tactical and strategic Must build positive working relationships with multiple levels of employees, management, suppliers, and Must demonstrate commitment to company values

 

LANGUAGE SKILLS

Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customers, employment agencies, vendors and suppliers, and other contractor organizations.

 PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled

Notice to all prospective employees: There have been fraudulent postings and emails regarding job openings. Please check our available positions to confirm that a post or email is genuine.

EMCOR Group and its companies do not reach out to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process-it is probably fraudulent.

 Benefits: As a leading provider of mechanical and electrical construction, facilities, services, and energy infrastructure, EMCOR Group is committed to its employees. This commitment is embodied in our competitive benefits package, which includes medical, dental, and vision coverage, as well as flexible spending accounts, life insurance, 401(k) Savings Plan, and employee assistance and wellness programs.

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