Administrative Support Associate I
University of Kentucky Federal Credit Union
Posting Details Job Title Administrative Support Associate I Requisition Number RE48673 Working Title Generalist Disbursement ‘Subject-Matter-Expert’ (SME)’ Department Name 7K015:Centralized Business Operations Work Location Lexington, KY Grade Level 41 Salary Range $15.83-25.30/hour Type of Position Staff Position Time Status Full-Time Required Education
This position will process a variety of financial transactions daily including, but not limited to travel vouchers, PRDs, SRMs, pro-card edits, and goods confirmations. Safeguards the funds disbursed by ensuring the stewardship and appropriateness of expenditures; compliance with all laws, regulations, and restrictions regarding the COP’s disbursement activities; ensuring a working knowledge in all respective disbursement areas.
The Generalist SME is responsible for the development, implementation, and monitoring of an effective system of internal controls in conjunction with the COP Assistant Dean for Finance and Administration (ADFA) and Director of Accounting around disbursement activities intended to safeguard COP resources, disclose accurate financial information related to voucher disbursements and ensure compliance with applicable university and COP regulations, policies, and procedures. Responsible for maintenance of CBO financial files in accordance with the records retention model implemented by the COP CBO Leadership.
This position will also receive daily shipments from vendors and ensures all assets are fully secured in the receiving area. Notifies appropriate personnel for pick-up of shipments and maintains all shipment records. Skills / Knowledge / Abilities Solid understanding of the Disbursements Section of UK’s BPM, attention to detail, organizational skills, and customer service oriented. Excellent communication skills, written, verbal and non-verbal, team-player, ability to handle confidential data/information, and knowledge of Microsoft Suite. Does this position have supervisory responsibilities? No Preferred Education/Experience Prefer Bachelor’s degree and some accounting/finance experience. Deadline to Apply 01/16/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
AA
Click here for more information about equivalencies: https://hr.uky.edu/employment/working-uk/equivalencies Required Related Experience3 yrs
Required License/Registration/Certification None. Physical Requirements Sitting for extended periods of time; light lifting, less than 25 lbs. Shift Monday – Friday, 8:00am – 5:00pm. Job Summary The College of Pharmacy (COP) is seeking a full-time Administrative Support Associate I to serve as a Generalist Disbursement ‘Subject-Matter-Expert’ (SME) in the Centralized Business Operations (CBO) at the University of Kentucky.This position will process a variety of financial transactions daily including, but not limited to travel vouchers, PRDs, SRMs, pro-card edits, and goods confirmations. Safeguards the funds disbursed by ensuring the stewardship and appropriateness of expenditures; compliance with all laws, regulations, and restrictions regarding the COP’s disbursement activities; ensuring a working knowledge in all respective disbursement areas.
The Generalist SME is responsible for the development, implementation, and monitoring of an effective system of internal controls in conjunction with the COP Assistant Dean for Finance and Administration (ADFA) and Director of Accounting around disbursement activities intended to safeguard COP resources, disclose accurate financial information related to voucher disbursements and ensure compliance with applicable university and COP regulations, policies, and procedures. Responsible for maintenance of CBO financial files in accordance with the records retention model implemented by the COP CBO Leadership.
This position will also receive daily shipments from vendors and ensures all assets are fully secured in the receiving area. Notifies appropriate personnel for pick-up of shipments and maintains all shipment records. Skills / Knowledge / Abilities Solid understanding of the Disbursements Section of UK’s BPM, attention to detail, organizational skills, and customer service oriented. Excellent communication skills, written, verbal and non-verbal, team-player, ability to handle confidential data/information, and knowledge of Microsoft Suite. Does this position have supervisory responsibilities? No Preferred Education/Experience Prefer Bachelor’s degree and some accounting/finance experience. Deadline to Apply 01/16/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.
As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.
Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.
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