Administrative Support Specialist I - GMCD Code Enforcement Print (https://www.governmentjobs.com/careers/collier/jobs/newprint/4705654) Apply  Administrative Support Specialist I - GMCD Code Enforcement Salary $18.58 Hourly Location Naples, FL Job Type Full Time, Regular Job Number 09054 Department Growth Management Community Development Division Code Enforcement Opening Date 10/25/2024 Closing Date 11/7/2024 11:59 PM Eastern + Description + Benefits + Questions Job Summary Provides clerical and administrative support to an assigned Division. Work involves preparing a variety of documents such as operational and administrative forms, reports, records and summaries; entering data and retrieving information from division databases; maintaining automated and manual files; and assisting callers and/or visitors. Essential Functions • Prepares division records, reports and forms; prepares correspondence and letters; receives documents and/or retrieves information from drafts, summaries, databases or other source documents; and incorporates information into prepared materials; and proofreads for accuracy and completeness. Copies and distributes documents as appropriate. • Prepares and processes administrative documents (e.g., payroll, accounts payable, invoices, purchase orders, etc.); prepares and processes program/operational documents (permits, work orders, applications, agreements, deeds, project records, etc.); research, assemble and compile information needed to complete documents. • Establishes, updates and maintains information in automated information systems; enters operational, account, and/or program information into databases; retrieves data from databases; creates new spreadsheets/files; and purges old data; research information from databases as requested; generates reports, logs and listings from databases; may include scanning paper documents into digital database. • Order office supplies; makes travel arrangements and reservations; and maintains calendars for management staff or conference rooms. • Receives and assists visitors and/or callers; provides information; and/or directs visitor/caller to appropriate staff member or Division. • Prepares and maintains Division files and records to include files of Division correspondence, program records, legal documents, etc.; photocopies documents and distributes and/or files; and requests information from other Divisions as necessary to complete Division records/files. • Receives, dates and distributes incoming mail; prepares and proofreads outgoing mail. Minimum Qualifications • High school diploma or GED required. • One (1) year of related experience. • Fingerprinting required. Supplemental information + Salary offers above the minimum pay grade may be considered based on qualifications. + Essential Employees may be required to work during an undeclared or declared emergency. The County’s Administrative Office will determine who will be required to work on an incident-by-incident basis. + This job posting is not intended to be an all-inclusive list of responsibilities, skills, or working conditions associated with the position.