**Requisition ID:** 175381 **Job Level:** Entry Level **Home District/Group:** Ganotec District **Department:** Shared Services **Market:** Nuclear **Employment Type:** Full Time **Position Overview** The **Administrative & Training Coordinator** plays a pivotal role in supporting both executive administration and training program coordination. This role ensures seamless office operations, maintains accurate records, organizes training logistics, and provides executive-level administrative support. The ideal candidate is highly organized, detail-oriented, and proactive, with excellent communication and time-management skills. **District Overview** Insert District/Department Overview **Location** Oakville, Ontario **Responsibilities** + Manage executive calendars, schedule meetings, and coordinate travel arrangements. + Prepare and format correspondence, reports, proposals, and presentations. + Organize and maintain digital and physical records, ensuring compliance with company policies. + Process expense reports, invoices, and purchase orders. + Perform general office tasks such as data entry, document control, filing, scanning, and photocopying. + Assist in tracking and managing access to restricted areas and systems in alignment with company policies. + Work with subject matter experts (SMEs) to develop and update training content. + Track training program completion and maintain records in the Learning Management System (LMS). + Monitor training program effectiveness, compile reports, and recommend improvements. + Maintain up-to-date training and security access records in compliance with regulatory and organizational requirements. + Conduct periodic audits of training and access documentation to ensure accuracy. + Ensure timely processing of security clearances and access requests while following established protocols. **Qualifications** + **Education & Experience:** + Minimum 3 years of experience in administrative support, training coordination, or a related role. + Experience in a high-volume, deadline-driven environment. + Experience managing training programs or supporting corporate learning initiatives is an asset. + **Technical Skills:** + Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). + Experience with Learning Management Systems (LMS) and document control platforms is a plus. + Strong record-keeping and data management skills. + **Soft Skills:** + Excellent organizational and multitasking abilities. + Strong written and verbal communication skills. + High attention to detail and ability to maintain confidentiality. + Ability to work independently and collaboratively in a fast-paced environment. **Other Requirements:** • Regular, reliable attendance • Work productively and meet deadlines timely • Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment • Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies. • Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required. • **FIELD ROLES ONLY** May work at various different locations and conditions may vary _We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off._ _We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate._ Company: Ganotec