Employment type: Contract Contract duration: Until April 2025 Hours: 40 hrs/week, office hours Location: Berkeley, CA Position Overview Responsible for providing a wide range of administrative support services for researchers and staff, and supporting programs within the department. Under the guidance of the work lead, this role involves serving as a point of contact for the program’s administrative support matters through planning, organization, prioritization, and timely execution of tasks. This position is eligible for a hybrid work schedule, with three days per week expected on-site. Additional on-site days may be required depending on business needs. Responsibilities + Under the guidance of the work lead, provide administrative support for departmental and divisional activities. + Work as part of a team to coordinate logistics for events such as formal reviews, workshops, small conferences, and program/technical meetings, ensuring compliance with applicable policies and procedures. + Serve as a specialist in Travel, Events, Publications, and Procurement, providing regular training updates and maintaining desk guides for processes. + Assist research and operational staff with workspace planning, maintenance, and inventory tracking. + Prepare for new employees, affiliates, visitors, and guests by completing online request forms and tracking for completeness. Establish and maintain effective tracking systems. + Collaborate with researchers and administrative staff to create and maintain work process templates, forms, and lobby boards. Qualifications + A minimum of 4 years of relevant administrative experience including coordinating and facilitating complex tasks related to travel and procurement in research, academic, or large/complex organization, or a combination thereof. + Demonstrated experience working collaboratively as a team player. + Strong customer focused interpersonal skills including experience interfacing with all levels of personnel both internal and external to an organization with a high degree of professionalism, discretion, and confidentiality + Effective customer service skills and ability to work with all levels of staff in a diverse environment. + Experience utilizing high-level organizational skills to initiate, prioritize, track and follow through on responsibilities and manage competing assignments. + Demonstrated computer knowledge and aptitude for learning new technologies and software. + Excellent time-management and task-management skills. + Ability to establish and maintain cooperative working relationships at all levels, both internally and externally. + Experience in planning, reporting, and coordinating large activities. + Excellent written communication skills, including the ability to edit a variety of documents for grammar, syntax, style, and clarity. + Ability to leverage business and technology systems (e.g., MS Office Suite, Google Suite, Smartsheet, Adobe Acrobat) to enhance business organization and communication. + Attention to detail and reliable follow-through. Powered by JazzHR