Key Accountabilities 

Creates and maintains reports and spreadsheets accurately and efficiently.Establishes & maintains electronic/hard copy files and records.Maintains daily appointment calendar(s), including meetings, report deadlines, booking travel, and lodgings for operations staff.Reviews and adjust employee time sheets.Creates Purchase Orders, maintains Accounts Payable for the branch, working with vendors in regard to payments.Main point of contact for site visitors.Answer and direct all incoming telephone calls (on the general line).Receive, sort and distribute incoming/outgoing mail and couriers.Handle administrative requests and queries for management team, colleagues and other functional groups as needed.Lead the administration, filing protocol and tracking of customer files.Main point of contact for site visitors;Answer and direct all incoming telephone callsReceive, sort and distribute incoming/outgoing mail and couriers;Handle administrative requests and queries for management team, colleagues and other functional groups as needed, including but not limited to assisting with boardroom bookings, order caterings, preparing documents and communication such as memo’s, posters, updating manuals, guidelines, etc.;Prepare safety meeting minutes - type, distribute and file, accordingly, including electronically and hard copy filing;Help with waste tracking, as Aerotech grows to accept more types of waste, a tracking system is going to be implemented to track drums and bulk waste.  This will require working with the Operations Supervisor and the Operations Manager:Responsible for assisting operations with Health & Safety filing/documentation control, and preparation of various documents, including but not limited to;Electronically file, track and maintain records for safety documents;Update Standard Operating Procedures (SOP’s) in partnership with operations when required;Prepare monthly report of Employee Health & Safety deliverables to Branch Managers;Take and distribute Joint Health & Safety Committee (JHSC) meeting minutes;

•          Responsible for various data entries such as Hazard ID’s, work orders, time entries associated with fleet maintenance, vehicle and GPS device information.

  Experience, Qualifications & Education

High School diploma or equivalent requiredExcellent communication skills, both written and verbalProficiency using Microsoft Office Suite (Outlook, word, excel, etc)Strong attention to detail

 

We thank you for your interest. Only those selected for an interview will be contacted.

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