About Northern Trust:

Northern Trust, a Fortune 500 company, is a globally recognized, award-winning financial institution that has been in continuous operation since 1889.

Northern Trust is proud to provide innovative financial services and guidance to the world’s most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With more than 130 years of financial experience and over 22,000 partners, we serve the world’s most sophisticated clients using leading technology and exceptional service.

Role/ Department:

The Admin will report directly to the team leader and will be responsible for managing her/his own portfolio of clients (regulated and unregulated funds such as UCITS, UCIs, SIFs, SICARs, RAIFs, SCSp set up as under different legal structures such SARLs, SA, SCA, SCS, SCSps, FCPs etc). She/he will ensure that clients are provided with an efficient service in accordance with Company and Departmental procedures while growing within a team and as a professional.

The Corporate and Domiciliary Services Department is comprised of 13 partners, all working together closely to achieve great results and excellent service to our client.

The key responsibilities of the role include:

Manage the statutory requirements of a portfolio of Luxembourg (and other jurisdictions), listed and unlisted, entities, with supervision

Manage and mitigate risk, within the day to day activities and escalate as appropriate

Maintain statutory books and regulatory filings for the assigned portfolio of clients

Organise, prepare agendas for and attend client board / investor / committee meetings

Produce minutes, action points and follow up for clients within agreed deadlines

Review of corporate documentation for the portfolio of clients (articles, agreements, prospectus, financial statements, service level agreements etc.) from a corporate secretarial perspective

Liaise with internal and external parties as needed (i.e. client, regulators, lawyers, notaries, embassies, client relationship delivery managers, operational teams etc.)

Attend on-boarding / client service review meetings (as necessary)

Ad hoc tasks as requested

Skills/ Qualifications:

The successful candidate will benefit from having:

University qualification

In-depth experience working in a Luxembourg corporate environment

Fluent in English - French and/or German advantageous

Strong drafting skills in English

Experience attending large board meetings and taking minutes with tight timelines

Experience of Microsoft Outlook and Office

Knowledge of Diligent Boardbooks or any other board packaging software would be an advantage

Experience with client facing situations and familiarity with the Luxembourg legal environment

Strong verbal and written communication skills, with the ability to interact with individuals at all corporate levels

Attention to detail and accuracy

Organisational skills with the ability to prioritise and escalate potential risks

Ability to work in a team and with external parties

Ability to work autonomously in large part

Interest in developing knowledge and skills

Basic knowledge on Northern Trust through publicly available means of information such as website, RCS etc

Working with Us:

As a Northern Trust partner, greater achievements await. You will be part of a flexible and collaborative work culture in an organization where financial strength and stability is an asset that emboldens us to explore new ideas.

Movement within the organization is encouraged, senior leaders are accessible, and you can take pride in working for a company committed to assisting the communities we serve! Join a workplace with a greater purpose.

We’d love to learn more about how your interests and experience could be a fit with one of the world’s most admired and sustainable companies! Build your career with us and apply today. #MadeForGreater

Reasonable accommodation

Northern Trust is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please email our HR Service Center at MyHRHelp@ntrs.com.

We hope you’re excited about the role and the opportunity to work with us. We value an inclusive workplace and understand flexibility means different things to different people.

Apply today and talk to us about your flexible working requirements and together we can achieve greater.