ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Southern Ontario Electrical team is growing! If you are an analytical and collaborative professional searching for the opportunity to build a solid foundation for your career, this position is for you. The Administrator - Documents Control is located in Vaughan, ON and typically reports directly to the Department Manager.

The Administrator - Documents Control will be responsible for the following duties and responsibilities:

Documentation control—photocopy and collate documents for distribution, mailing, and filingCoding and reconciling payments to JD EdwardsAccurate invoicing of customers, therefore reducing the number of complaints from customers regarding billing errorsPreparing of documentation to assist Accounts Receivable/Payable (e.g., Invoices, Purchase Orders, etc.)Timely review, printing, and delivery of invoicesAssist with system inventory managementCoordinate other team members (e.g. other billing people’s tasks)Monthly job forecast updatesEngage partners in billing, A/R management, and collections activitiesAssist the manager in planning and schedulingAssist with material/equipment procurementProductivity reportsAbility to analyze financial dataHandle customer calls in a polite and efficient mannerCompleting time and attendance for hourly site employeesAbility to work in a multi-tasked, fast-paced, and changing environmentOther duties as assigned

COMPETENCY REQUIREMENTS

Communicates Effectively Customer FocusProblem Solving and Innovation Teamwork and Collaboration

EDUCATION REQUIREMENTS

Post-secondary education in a related field

WORK EXPERIENCE REQUIREMENTS

3–5 years’ experience in administrative accounting and/or relevant financial management experience is an asset

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

Strong understanding of end-to-end financial processes including a numerical aptitudeSelf-starter with the ability to manage multiple projects and meet deadlinesEffective written and verbal communication skillsExcellent interpersonal skillsStrong written and oral communication skillsProven interpersonal, organizational, analytical, and problem solving skillsJD Edwards experience an assetIntermediate to advanced Excel an assetStrong technical skills in Microsoft Excel and WordDemonstrates a commitment to providing excellent client service by building and maintaining productive relationships with both internal and external clientsDemonstrates ability to manage relationships and communicate effectively at all levelsConfidence in ability to work in a highly technical and changing work environmentAbility to work well under pressureDemonstrates ability to work in a multi-tasked, fast-paced, and changing environmentAbility to work independently and with minimal direction

Please be advised that a Criminal Background Check and Professional Reference Check will be required as part of our employment screening and selection process. Additionally, all applicants must be legally entitled to work in Canada, unless otherwise stated in the job posting.

Black & McDonald welcomes and encourages applications from persons with accessibility accommodation requirements. Accessibility accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.