Overview The position of Administrator will provide daily administrative managerial support to the Vice President for Research and Chief Biomedical Research Officer for Touro University as well as supporting his research needs as Professor of Pharmacology and Microbiology at New York Medical College and as Professor of Dental Medicine at Touro College of Dental Medicine. Responsibilities + Executive administrative support-Manage overall administrative/managerial operations of the department including coordinate all activities within the department including scheduling meetings and conference calls; managing offsite meetings and associated tasks (research locations, booking lodging, travel etc); proofreading documents ; preparing expense reports; provide coverage and support to leadership team as needed.The individual will need to be able to support the Vice President using all remote technologies (phone and videoconferencing). Ordering of supplies and office equipment and tracking expenditures. Review and track all invoices for payment. Handle assorted duties as needed. Activities further divided according to the needs of: Office of Research Administration, Department of Pharmacology, BioInc, Touro College of Dental Medicine + Research Administration + Assist in processing and financial management of grant activities and adhering to deadlines. Coordinate the compilation of research manuscripts and NIH grant applications by ensuring all required documents are collected and organized effectively. Proofread documents prior to submission. + Budgets + Assist in preparation and management of department budget. Preparing and implementing financial plans, forecasts and budgets. + Handle human resources issues including monitoring salary increases, time off etc. Monitor adherence to college policies and procedures. + Act as liaison between Vice President and internal/external contacts. Represent the department in college activities and committees as needed Qualifications Required Qualifications: + BA or BS required. Master’s degree preferred + 4+ years of executive administrative/managerial experience, with proven success supporting executives and/or a senior executive team and supervising clerical staff. Skills: + Excellent PC knowledge - Microsoft Word, Outlook, Access, Adobe Acrobat Pro), PowerPoint, and Excel. ERA commons is a plus. + Demonstrated ability to effectively and professionally interface with high level executives, clients, business associates, and employees. + Excellent attention to detail and follow-through skills. + Strong organizational and financial skills. + Excellent interpersonal and communication skills written, verbal) to assure successful interaction with all levels of employees and external contacts. + Strong multi-tasker with excellent organizational skills and the ability to prioritize and manage multiple projects simultaneously. + Experience preparing and implementing financial plans, forecasts, and budgets. + Ability to manage data analyses. + Experience working with grant submissions. Minimum Salary USD $75,000.00/Yr. Maximum Salary USD $75,000.00/Yr. New York Medical College offers a comprehensive benefits package for full-time employees* which includes: + Full range of Health Plans + Medical Plans (choice of EPO, PPO, High Deductible HSA) + Flexible Spending Accounts (FSA) + Dental Plans (PPO & HMO) and Vision Plan + Dependent Care and Transit Programs + Life Insurance, AD&D and Voluntary Supplemental Life Insurance + Short-term and Long-term disability programs + Retirement Plan (403b) - matching contribution up to 5% for eligible/enrolled employees following one year of employment (may make own pre-tax contributions immediately following employment) + New York Medical College Tuition Exemption Program for eligible employees, their spouse and dependent children + Legal plan + Employee Assistance Program + Early-Release Fridays (October - March) + Generous Paid Time Off + Vacation, Sick Leave, Personal Leave + Annual Holiday Schedule *Members of the 1199 SEIU and 32BJ unions may participate in some of NYMC’s voluntary benefits, but they participate in separate Health and Welfare benefit programs. New York Medical College (NYMC), a member of Touro University, is a health sciences College whose purpose is to educate clinical and public health professionals as well as researchers, to conduct biomedical and population-based research. Through its faculty and affiliated partners, the College engenders a diverse and inclusive community that promotes an atmosphere of excellence, scholarship and professionalism. Touro University is an equal opportunity employer. Touro University treats all employees, job applicants, and students without unlawful consideration of race, ethnicity, religious creed, color, national origin, ancestry, sex (including pregnancy, childbirth or related medical condition), age, disability, medical condition, marital status, genetic information, sexual orientation, gender, gender identity, gender expression, military service or veteran status, citizenship status, or any other classification protected by applicable federal, state or local laws. We are committed to ensuring the fulfillment of this policy in all decisions, including but not limited to, recruitment, the administration of educational programs and activities, hiring, compensation, training and apprenticeship, placement, promotion, upgrading, demotion, downgrading, transfer, layoff, suspension, expulsion and termination, and all other terms and conditions of admission, matriculation, and employment. Inquiries or complaints concerning the non-discrimination policies should be sent to Nicole Barnett, 50 West 47th Street, 12th Floor, New York, New York, 10036, nicole.barnett@touro.edu (646-565-6285) or, alternatively, to the Chief Compliance Officer at compliance@touro.edu and 646-565-6000 x55330. Job Locations US-NY-Valhalla Requisition ID 2024-10770 Position Type Full-Time Schedule Shift 1 Hours Per Week 35 Travel 10% Category Administration FLSA Status Exempt