Alliance Building Services, a leader in the building service industry, is seeking an Administrator of Business Operations for our Corporate Offices. This role supports various Sales and Operations functions, including billing, credit/rebill submissions, new customer setups, sales proposals, budget tracking, invoice approvals, and payroll.
The ideal candidate is an experienced, self-motivated professional who thrives in a fast-paced, creative environment. Strong administrative skills, confidentiality, excellent communication abilities, and attention to detail are essential. Join us and contribute to our dynamic team!
Essential Duties:Prepare sales proposals and respond to Requests for Proposal (RFPs)Set up new customers and manage cancellationsResearch and address billing inquiries and discrepanciesTrack budgets and assist with union payrollHandle credit/rebills of client invoicesSupport client collection initiativesProcess and approve vendor and subcontractor invoices by Accounting Department deadlinesManage purchase orders for supplies and services; solicit quotes and place orders as neededProcess weekly staff payroll and resolve discrepancies promptlyPerform other administrative duties as assigned by management
Minimum Qualifications: At least five years’ experience providing Administrative and/or Sales support to a large client baseComputer proficiency with Microsoft Office Suite - intermediate to advance skills in Microsoft Word and ExcelProven ability to prioritize delegated tasks and meet deadlinesExcellent communication skills and professional demeanorBi-Lingual preferred
This position requires a commitment to punctuality, professionalism, and effective communication.
High School Diploma or GED
Associates Degree
Bachelor's Degree
Salaried Temporary Position- $65k - $75k
This is a Temporary / Seasonal position 1st Shift.
Number of Openings for this position: 1