Admissions Officer I - Graduate Student Programs Apply now (https://secure.dc4.pageuppeople.com/apply/674/gateway/default.aspx?c=apply&lJobID=534657&lJobSourceTypeID=796&sLanguage=en-us) Job no: 534657 Work type: Staff Full-Time Location: Main Campus (Gainesville, FL) Categories: Academic Advising/Support, Student Services Department: 29010801 - MD-GRADUATE STUDENT PROGRAMS Classification Title: Admissions Officer I Job Description: The University of Florida’s College of Medicine is seeking anAdmissions Officer I for Distance Educationto join a team dedicated to supporting the full student lifecycle, from pre-admission to graduation. This position focuses on admissions for graduate programs, including BS/MS, Master’s, PhDs, and Certificates. Responsibilities include reviewing and processing applications, ensuring completeness of documentation, monitoring applicant progress, managing related communications, and supporting recruitment activities. Ideal candidates will excel in customer service and communication, have strong technical proficiency with tools such as Microsoft Office, Adobe, and web-based systems (e.g., Salesforce CRM, PeopleSoft), experience in admissions/registration, and demonstrate the ability to manage multiple priorities in a dynamic environment. This is an opportunity to contribute to a collaborative team and support students pursuing advanced education in the College of Medicine. About This Role Application Review and Admission of Newly Admitted Students + Conducts a comprehensive review of documentation submitted graduate, and/or transfer students to ensure the completeness of submitted applications. Effectively communicates with applicants, offering guidance on missing and/or required documents. + Actively monitors the progress of applicants in alignment with established timelines set by the College and/or Graduate School. + Collaborates closely with the program director and/or support staff to assess whether an applicant meets + the criteria for acceptance or should be denied entry into the program. + Facilitates the processing of applications, manages mailings, and handles other relevant documentation. Utilizes UF's system to process admission decisions for master’s, certificate, and non-degree students. Issues acceptance letters along with comprehensive start-up informational packets to admitted students. + Collaborates with team members and program leadership to propose and implement new procedures or enhancements to existing ones, ensuring the effective administration of this support service. + Demonstrates a professional demeanor and effective communication style, as the incumbent will engage in phone and email communication with prospective students and stakeholders internal and external to the College of Medicine. + Maintains collaborative communication with various academic units, both internal and external to the College of Medicine. Student Enrollments and Course Registration + Handles the facilitation of online registration for newly admitted and current students. + Processes student + registrations within UF’s system and ensures timely submission of fee waivers to the Financial Affairs + office. Actively monitors and verifies student progress toward the completion of graduate certificates or + master’s degrees, ensuring adherence to required deadlines and confirming that students are on track. + Collaborates with team members and program leadership to suggest and implement new procedures or + enhancements to existing ones, ensuring the effective administration of this support service. Additional Support of Distance Education Programs + Monitors students’ academic progress, transfer credit requests, changes in student status, petitions, student drop/add, any other student support needs related to application and/or registration. + Collaborates with team members and program leadership to propose and implement new procedures or improvements to existing ones, ensuring the efficient administration of this support service. Primary Point of Contact for Prospective and Admitted Students + Serves as the primary point of contact for inquiries from both prospective and current students. + Delivers prompt, accurate, professional, and efficient communication via phone and email, specifically for all COM online programs. + Actively monitors, updates, and revises program websites, written materials, and email messaging to ensure that student communication remains current and effective. We Offer Exceptional Benefits + Low-cost State Health Plans: Medical, Dental, and Vision Insurance + Life and Disability Insurance + Generous Retirement Options to Secure Your Future + Comprehensive Paid Time Off Package (including 11 paid holidays, as well as paid family, sick, and vacation leave) + Exceptional Personal and Professional Development Opportunities (UF Training & Organization Development including leadership development, LinkedIn Learning, amongst other opportunities) + Tuition Assistance (UF Employee Education Program) + Public Service Loan Forgiveness (PSLF) Eligible Employer About the City of Gainesville Discover Gainesville, Florida, home to the University of Florida College of Medicine, where modern attractions and natural beauty harmonize to create an exceptional living environment. Enjoy a low cost of living, no state income tax, outstanding public and private schools, and pleasant winters in a community that passionately supports Division I NCAA sports (Go Gators!). Explore scenic bike trails, lively farmer's markets, and a thriving local brewery scene. Immerse yourself in over 30 miles of biking and hiking trails, encounter diverse wildlife in Florida State Parks, and experience thrilling adventures in freshwater springs. Gainesville's central location offers easy access to both the Gulf of Mexico and the Atlantic Ocean, providing stunning beaches, nature preserves, and world-renowned theme parks within a day's drive. Become part of our vibrant community, where the perfect blend of opportunities awaits. Learn more about what Gainesville has to offer atVisit Gainesville (https://www.visitgainesville.com/) . Expected Salary: $45,000 - $50,000; commensurate with education and experience. Minimum Requirements: Bachelors degree; or an equivalent combination of education and experience. Preferred Qualifications: The ideal candidate will have: + Excellent customer service skills. + High-level computer and technical literacy including ability to learn new web-based applications such as Salesforce CRM, PeopleSoft, and other UF-related apps and systems. + Experienced in Microsoft Office and Adobe. + Relevant UF experience in admissions and registration preferred but not required. + Experience in working with students and tolerant of frequent interruptions by telephone calls, emails, and in-person inquiries. + Ability to foster and maintain good relationships with all stakeholders including applicants, students, co-workers, faculty and core UF offices. + Excellent communication and analytical skills. + Able to maintain strictest level of confidence regarding academic matters and comply with FERPA, state of Florida, and University rules regarding disclosure of academic information. + Ability to work under deadlines, adapt to changing environment, and handle multiple priorities. Special Instructions to Applicants: To be considered, please apply throughCareers at UF (https://explore.jobs.ufl.edu/) and upload the following documents with your application: + Cover letter + Resume + Contact information for at least three professional references If an accommodation due to a disability is needed to apply for this position, please call 352-392-2477 or the Florida Relay System at 800-955-8771 (TDD). Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required:No Advertised: 28 Jan 2025 Eastern Standard Time Applications close: 11 Feb 2025 Eastern Standard Time