Basic Function

Under the direction of an assigned supervisor, perform a variety of complex technical tasks relative to the daily activities of the Admissions and Records Office; evaluate student transcripts; provide information about the College to faculty, staff, students and the general public.

Representative Duties

Receive and process petitions for graduation; evaluate transcripts from other colleges; determine course equivalencies; credit student record; evaluate student records for graduation and transfer eligibility; post units and grade points to student record; calculate grade point averages; post graduation dates, majors, and class rank to individual transcripts; provide graduation lists for publication.
Prepare certification of general education requirements for four-year colleges and universities; monitor changes in course requirements for transfer purposes.
Assist in the administration of the office; respond to technical questions from staff; train and provide work direction and guidance to student assistants.
Accept and review registration applications for accuracy and completeness; determine enrollment eligibility, including determining eligibility for international students, immigration and VISA requirements; calculate and collect appropriate enrollment fees; monitor and tag a variety of enrollment components, including residency, financial obligations, assessment, probationary status, and prerequisites.
Communicate admission policies and procedures to a variety of individuals and organizations, including students, staff, the public and outside agencies; respond to requests for enrollment verifications from students and outside agencies and organizations.
Assist students in obtaining records and copies of transcripts; mail copies of transcripts and verifications of enrollment as requested.
Enter student data; update name and address changes on transcripts and in student files; correct social security numbers on student records.
Process grade changes and petitions for academic renewal; notify student of approval/disapproval; make changes to student records.
Calculate and collect a variety of fees, including student body cards, outstanding debts, transcripts, and college catalogs.
Collect grade reports from instructors; check reports for completeness; assist in distributing completed grade reports to students.
Monitor student academic status and eligibility for various on-campus clubs and committees, athletics, scholarships and financial aid.
Evaluate military records; post student military credit as appropriate to policies.
Prepare statistical information related to the Admissions and Records Office; gather, calculate and prepare college attendance information for distribution.
Attend and participate in a variety of meetings, workshops and conferences related to the Admissions and Records Office; assist in the communication and implementation of new procedures.
Perform related duties as assigned.

Minimum Qualifications

Any combination equivalent to: Associate degree and two years of general clerical experience, preferably with experience in an admissions and records role.

Knowledge and Abilities

KNOWLEDGE OF:
Course descriptions and articulation agreements.
Policies and procedures relating to the District's grading practices.
District admissions policies and procedures.
Graduation and transfer requirements for various four-year colleges and universities.
Modern office procedures, methods and computer equipment.
Business letter writing and report preparation.
Principles and procedures of record-keeping.
Basic arithmetic.

ABILITY TO:
Perform arithmetic calculations quickly and accurately.
Maintain accurate student attendance and transcript records.
Operate microfilm and computer or data processing equipment used in maintaining office files.
Respond to requests and inquiries from faculty, staff and students.
Evaluate student records for graduation and transfer requirements.
Calculate grade point averages quickly and accurately.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain cooperative working relationships with those contacted in the course of work.

Salary Range
$4,683.22 - $6,617.27 (monthly)

Special Instructions
Complete application packets will be accepted until the position is filled. However, applications received by 12/02/24 are assured consideration. The District and/or College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.

Completed application packets must include the following.
 Completed Online Application for Employment form  Current resume Letter of interest (Cover Letter)  Copy of legible transcripts, if applicable  List of five (5) professional references – Listed on application formIt is the applicant's responsibility to redact or remove any personal information from all documents prior to uploading. This includes Social Security Numbers, Date of Birth, and any photos of the applicant.

International or Foreign Degrees
Applicants with international or foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC. (ACEI). A copy of the evaluation must be submitted with your online application.

Accommodations
Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements. (See our EEO Plan 2021-2024.)

Discrimination Free Work Environment
The District and College are strongly committed to achieving staff diversity and the principles of equal employment opportunity. The District and College encourages a diverse pool of applicants and does not discriminate on the basis of national origin, religion, age, gender, gender identity, gender expression, race or ethnicity, color, medical condition, genetic information, ancestry, sexual orientation, marital status, physical or mental disability, pregnancy, or because he/she is perceived to have one or more of the foregoing characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics or any other characteristic protected by federal, state or local law, in any of its policies, procedures or practices. (See our Discrimination Free Work Environment information.)

Work Authorization
Kern Community College District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.