ADPHT ADMINISTRATION MANAGER Date: Nov 11, 2024 Req ID: 41709 Location: Little Rock, AR, US, 72201 Category: DEPT OF PARKS HERITAGE & TOUR Anticipated Starting Salary: $77,862 CHIEF OF COMMUNICATIONS Position #: 22092627 Minimum Salary: $77,862 Grade: GS13 Requisition: 41709 Location: ADPHT Communications Section, Little Rock Closing date: Until Filled The ADPHT Chief of Communications serves as the primary liaison to the news media through direct contact with news editors, reporters and photographers, fielding all local and national news media inquiries, and serves as the direct spokesperson for print, radio and television. This position also communicates regularly with communications staff of the Governor on media-related and policy issues; manages external communications for the Department related to press releases and media advisories; conducts, organizes and participates in special events and seminars promoting ADPHT programs and community participation. Other responsibilities include editing materials produced by the communications section and other staff by reviewing weekly news/feature releases, Department publications, newsletters, etc.; solicits and coordinates media coverage of Department programs or emergency events to ensure accurate and complete information. This position is a key leadership position that requires a customer service mindset, leadership skills and situational awareness. Position will directly supervise and manage assignments for other full-time communications professionals. Position has regular contact with ADPHT staff, Governor’s Office staff, Legislators, ad agencies, media and the general public. Requirements include knowledge of the principles and practices of journalism, communications and public relations; written and verbal communication methods; ability to develop or revise communications and public relations strategies on a department-wide basis; ability to write and edit news articles and other materials for publication and design, edit and lay-out print media advertising. Frequent in-state and occasional out-of-state travel and work outside normal business hours is also required. Applicants must meet or exceed the following qualifications: The formal education equivalent of a bachelor’s degree in journalism, public relations, marketing, public or business administration or related field; plus, six years’ of progressively more responsible experience in journalism, communications, public relations or marketing; including three years in a professional managerial capacity Position offers a full benefit package including paid holidays, annual and sick leave, health insurance, and retirement pension. We are an EOE/AA/ADA employer. Minorities and women encouraged to apply. Applications accepted online only : https://arcareers.arkansas.gov/ The Arkansas Department of Parks, Heritage and Tourism has three major divisions: Arkansas State Parks, Arkansas Heritage and Arkansas Tourism. Arkansas State Parks manages 52 state parks and promotes Arkansas as a tourist destination for people around the country. Arkansas Heritage preserves and promotes Arkansas’s natural and cultural history and heritage through four historic museums and four cultural preservation agencies. Arkansas Tourism improves the state’s economy by generating travel and enhancing the image of the state. Position Information Class Code: G275C Grade: GS13 FLSA Status: EXEMPT Salary Range: $77,862.00 - $112,900.00 Summary The Arkansas Department of Parks and Tourism (ADPT) Administration Director is responsible for managing the fiscal, personnel, human resources and administrative functions of the agency. This position is governed by state and federal laws and agency policy. Functions Supervises a small-sized professional and administrative support staff by interviewing, hiring, providing training, assigning and reviewing work, and evaluating performance. Advises the Executive Director regarding the agency’s financial status, program priorities, changes in law or regulations and other factors affecting the department’s overall operation. Prepares various statistical and strategic planning reports such as monthly revenue and expense projections for all fund sources, workforce injuries, time and leave usage, workforce training and other workforce statistics as needed. Develops and disseminates budget processes and guidelines, and compiles annual and biennial budgets for submission to division and agency directors. Monitors agency expenditures by reviewing financial reports to ensure costs are within budgeted amounts, investigates discrepancies, and requests legislative approval to reallocate funds, if necessary. Reviews and evaluates personnel and fiscal requests submitted by central office and field staff, projects revenues and costs for existing, expanded, or new programs and parks, discusses and prioritizes requests with regional and divisional management, and recommends proper grades and classifications for all agency positions. Oversees, monitors and periodically audits functions such as personnel administration, payroll files and reports to ensure compliance with policy and procedures. Oversees a variety of administrative processes such as division grants, special projects, volunteer programs, evaluating and justifying the replacement of agency vehicles, arranging for the insurance of agency property, coordinating the processing of claims, and approving and processing travel requests, to ensure proper documentation and adherence to policy. Performs other duties as assigned. Dimensions Knowledge, Skills and Abilities Knowledge of the principles and practices of human resources and organizational management. Knowledge of the principles and practices of accounting. Knowledge of state laws, procedures, and regulations pertaining to fiscal management, budgeting, personnel and purchasing. Knowledge of the business practices of retail operations. Ability to plan work unit objectives and operational activities and to assign and direct the work of subordinate supervisors. Ability to develop and project financial data. Ability to evaluate effectiveness of programs and activities. Ability to communicate orally and in writing. Minimum Qualifications The formal educational equivalent of a bachelor’s degree in human resources, accounting, general business, finance, public administration or a related field; plus seven years of progressively more responsible experience in fiscal or personnel management, including three years in a professional managerial or supervisory capacity. Licenses The State of Arkansas is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, pregnancy, age, disability, citizenship, national origin, genetic information, military or veteran status, or any other status or characteristic protected by law. Nearest Major Market:Little Rock