Department

Graham Advancement

About the Department

The University of Chicago's first president, William Rainey Harper, had a vision: that learning can, and should, be a lifelong pursuit. Graham is the realization of that vision. Established as one of UChicago's three original divisions, our mission is to bring the University's intellectual resources and distinctive scholarly approach to a broader audience.

Job Summary

The University of Chicago Graham School is seeking a dedicated and detail-oriented Advancement Associate to support its fundraising efforts. Reporting to the Director of Advancement for the Graham School, this individual will work closely with the Advancement team to ensure the smooth execution of donor engagement and stewardship activities. The Advancement Associate will play a key role in supporting fundraising initiatives, tracking donor progress, and ensuring efficient data management, while also providing crucial administrative support for events, correspondence, and annual giving campaigns.

In this role, you will assist in the preparation of donor meeting materials, track fundraising activities, and contribute to research on potential donors. You will maintain accurate records in the university’s CRM, help with reporting and data analysis, and ensure that donors receive appropriate acknowledgment and recognition. The Advancement Associate will also offer essential support with development-related events, managing budgets, and attending team meetings to foster a collaborative and effective work environment.

Responsibilities

Assists in preparing materials for donor meetings, including briefings, presentations, and follow-up reports.Tracks and reports on fundraising progress, including processing gifts and ensuring proper acknowledgment and recognition.Supports fundraising efforts by researching potential donors and maintaining donor records.Assists with correspondence, including newsletters, appeals, invitations, and event materials.Helps with the preparation and execution of annual giving campaigns and other fundraising activities.Maintains accurate records of constituent contact information, interactions, and contacts within Phoenix CRM. Assists in generating varied reports.Helps monitor progress toward fundraising goals and assists with data entry and analysis related to portfolio management.Assists with donor stewardship and ensures proper acknowledgment and recognition. Provides support for the planning and execution of events as needed.Provides support with budget management, purchasing, and reconciling expenses.Participates in various team and staff meetings throughout the year as an engaged member of the team.Drafts informational and marketing materials for review for assigned programs. Assists in developing support materials for specific fundraising activities.Plans and coordinates activities of volunteer and support groups. Recruits members and provides guidance and support to leadership activities. Performs other related work as needed. 

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications 

Education: 

Bachelor’s degree. 

Experience:

Minimum one year of experience in fundraising or project management related roles. 

Preferred Competencies

Strong project management skills with keen attention to detail and data integrity. Strong relationship building skills. Exceptional oral and written communication skills. A passion for the Graham School’s mission of lifelong learning and to the University of Chicago’s commitment to deep inquiry and the rigorous pursuit of knowledge. Work well with others in a highly collaborative environment. Work independently in a fast-paced environment and in prioritizing competing tasks. 

Application Documents

Resume/CV (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Alumni Relations & Development

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Hourly

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FLSA Status

Non-Exempt

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Pay Range

$55,250.00 - $71,500.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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